Title
Resolution to Authorize the Purchase of a Jetting / Vacuum Truck from Fredrickson Supply (Sourcewell bid - $662,395.74)
Memorandum
The attached resolution authorizes the purchase of one new jetting / vacuum truck on a Western Star chassis for $662,395.74 through the Sourcewell government cooperative purchasing program (contract #101221-SCA) for use by the Public Works Unit of the Public Services Area.
The jetting / vacuum truck is used by Public Works storm water utilities staff to maintain and repair the City’s underground storm water drains and pipes.
This new vacuum truck will replace asset #2622, a 2017 Freightliner Vactor truck with 9,071 hours of use, it will be well beyond its expected useful life at time of replacement. Currently there is no electric alternative offered for this type of truck so it will be replaced with a diesel-powered vehicle.
The Sewer Equipment Co. of America was awarded contract #101221-SCA through the Sourcewell government cooperative purchasing program for sewer equipment. Fredrickson Supply of Grand Rapids, MI, is a dealer of record for the Sewer Equipment Co. of America under the Sourcewell government cooperative purchasing program.
Fredrickson Supply complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Budget/Fiscal Impact: Adequate funding for the purchase of this jetting / vacuum truck is available in the approved FY2027 Fleet Services Fund Operations and Maintenance budget.
This new jetting / vacuum truck will be placed on an 8-year replacement schedule which is consistent with our other water and sewer jetting / vacuum trucks. In addition to operating costs, Public Works will have an annual replacement cost of approximately $110,100.00 for this truck, that will fund the eventual replacement of the asset.
Green Fleet Policy: The Green Fleet Committee approved the need for the replacement of this jetting / vacuum truck, that the proposed replacement is consistent with the Green Fleet Policy and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Carl Konopaska, Fleet & Facilities Unit Manager
Reviewed by: Mariah Walton, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase replacement equipment for the City’s fleet;
Whereas, Competitive bids were received by the Sourcewell government cooperative purchasing program, and the Sewer Equipment Co. of America was awarded contract #101221-SCA for Sewer Equipment;
Whereas, Fredrickson Supply of Grand Rapids, MI, is a dealer of record for the Sewer Equipment Co. of America under the Sourcewell government cooperative purchasing program;
Whereas, Fredrickson Supply complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of this new jetting / vacuum truck are available in the approved FY27 Fleet Services Fund Operations and Maintenance budget.
RESOLVED, That City Council approve the issuance of a purchase order to Fredrickson Supply for the new vacuum truck in the amount of $662,395.74;
RESOLVED, That funds for the purchase of this jetting / vacuum truck comes from the FY27 Fleet Services Fund Operations and Maintenance budget with funds to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (no. 2622) be sold at the next City vehicle auction after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution including the approval and execution of change orders within the approved contingency amount.