Title
Resolution to Amend the Purchase Order for the Rental of Refuse Trucks from Premier Truck Sales & Rental Inc. (Amendment $100,000.00; Total $386,900.00)
Memorandum
On July 15, 2024, the City Council approved Resolution #24-295, which authorized the issuance of a purchase order to Premier Truck Sales & Rental Inc. in an amount not to exceed $286,900.00 for the rental of refuse trucks for FY2025. Public Works has needed to rent additional refuse trucks for compost and other solid waste operations. This need has been exacerbated by the delay in putting two all-electric refuse trucks into service due to in-process charging infrastructure work. Additionally, there was a need to rent a front-load refuse truck because one of Public Works' trucks was sent out for repairs following an accident.
Additional funds in the amount of $100,000.00 are requested to address the anticipated needs through the end of FY2025, bringing the amended purchase order total to $386,900.00
Budget/Fiscal Impact: Funding for this increase is available in the FY2025 Solid Waste Fund operations and maintenance budget.
Premier Truck Sales & Rental Inc. complies with the City’s Conflict of Interest and Non-Discrimination ordinance requirements.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Carl Konopaska, Fleet and Facilities Unit Manager
Reviewed by: Marti Praschan, CFO
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City approved a purchase order with Premier Truck Sales & Rental Inc. in the amount not to exceed $286,900.00 for the rental of refuse trucks for FY2025;
Whereas, As a result of the need for additional refuse truck rentals, this amount will be insufficient to address the needs of the City’s fleet for the remainder of the fiscal year;
Whereas, An additional amount of $100,000.00 is needed to amend the purchase order to address these needs;
Whereas, Premier Truck Sales & Rental Inc. complies with the City’s Conflict of Interest and Non-Discrimination ordinance requirements; and
Whereas, Adequate funding for the amended purchase orders is available in the approved FY2025 Solid Waste Fund operations and maintenance budget;
RESOLVED, That the City Council approve the amendment to the Premier Truck Sales & Rental Inc. purchase order #2025-154, increasing the amount by $100,000.00 to an amended total of $386,900.00;
RESOLVED, That funding for this amendment comes from the FY2025 Solid Waste Fund operations and maintenance budget; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.