Title
Resolution to Approve Amendment 1 to the Professional Services Agreement with Orchard, Hiltz & McCliment, Inc. for Environmental Assessments Required for the Charging and Fueling Infrastructure Award and the Congressionally Directed Spending Award ($120,000.00)
Memorandum
Attached for your consideration is an amendment to a Professional Services Agreement with Orchard, Hiltz & McCliment, Inc. (OHM) to increase the number of sites being evaluated for potential electric vehicle charging.
Over the last several months, the Office of Sustainability and Innovations has been working with a variety of community stakeholders to evaluate their interest and readiness in having electric vehicle (EV) chargers. This work has led to the identification of 19 additional sites that could be strong candidates for EV charging through the City’s successful Charging and Fueling Infrastructure award. These 19 sites are in addition to 31 sites that OHM is already conducting environmental assessments for. As such, this amendment seeks to increase the contract with OHM by $31,500 to provide additional funding to conduct at least 19 more environmental assessments and related support services through the Charging and Fueling Infrastructure program.
Budget/Fiscal Impact: Funding to support the increased $31,500 will come from the Office of Sustainability and Innovations FY26 budget.
Staff
Prepared by: Missy Stults, Sustainability and Innovations Director
Reviewed by: Valerie Jackson, Assistant City Attorney - Sustainability
Reviewed by: Kim Hoenerhoff, Financial Analyst
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, In 2025, the Ann Arbor Office of Sustainability and Innovations won a Charging and Fueling Infrastructure Award to support the installation of electric vehicle chargers throughout the community;
Whereas, The Charging and Fueling Infrastructure Award requires the completion of an environmental assessment at each site before a project can proceed to implementation;
Whereas, In 2025, City Council authorized a Professional Services Agreement in the amount of $88,500.00 with Orchard, Hiltz & McCliment, Inc. to conduct environmental assessments for the Charging and Fueling Infrastructure Award and the Congressionally Directed Spending Award;
Whereas, Staff in the Office of Sustainability and Innovations have continued to engage with community stakeholders to generate more interest in electric vehicle charging;
Whereas, This outreach activity has led to the identification of 19 additional sites that are interested in EV charging and were not included in the original Orchard, Hiltz & McCliment, Inc. scope of work; and
Whereas, The Office of Sustainability and Innovations Fiscal Year 2026 budget includes funds that can be used to cover the costs of these additional environmental assessments;
RESOLVED, That City Council approve Amendment 1 to the Professional Services Agreement with Orchard, Hiltz & McCliment, Inc., which increases the compensation to a not to exceed amount of $120,000.00 to conduct additional environmental assessments necessary to advance work related to the Charging and Fueling Infrastructure Award and the Congressionally Directed Spending Award, both secured by the Office of Sustainability and Innovations;
RESOLVED, That City Council authorize a 10% contingency to be used at the discretion of the Administrator;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Amendment after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.