Title
Resolution to Approve a General Services Agreement with Metro Detroit Integrated Systems LLC for Installation of Video Wall and Related Technology in the Emergency Operations Center ($105,795.75)
Memorandum
This General Services Agreement is for Metro Detroit Integrated Systems LLC (MDIS) to install the video wall and related technology in the new Emergency Operations Center at Fire Station 1.
The Fire Department engaged IT to assist with identifying the scope of work needed and the vendors who could provide the services. A work group comprised of IT, fire, police, and emergency management did several site visits to review various options available.
Proposals were solicited from three different companies who do work in this space. The work group reviewed all three proposals. The MDIS proposal was the least expensive of the three quotes received. The others were $222,797.00 and $178,533.00.
In addition to being the lowest quote, MDIS was selected because they are in southeast Michigan, which allows for nearby support. MDIS has also done several similar projects for other communities in southeast Michigan with positive results.
The traditional RFP process was not utilized as the project is being funded by ARPA funds, which has a timeline for expenditure.
Budget/Fiscal Impact: Approved APRA funds will cover the costs of this project.
Staff
Prepared by: Chantel Jackson, Office Administrator - Fire
Reviewed by: Mike Kennedy, Fire Chief
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, A video wall will be installed as part of the new Emergency Operations Center at Fire Station 1 utilizing APRA funding;
Whereas, A work group comprised of IT, fire, police, and emergency management personnel did several site visits to review various options available;
Whereas, The work group reviewed three proposals for this service and selected the least expensive quote from Metro Detroit Integrated Systems LLC (MDIS); and
Whereas, MDIS’s location provides ease of support and has a positive record of installing identical projects for other communities in southeast Michigan;
RESOLVED, That City Council approves a General Services Agreement with Metro Detroit Integrated Systems LLC in the amount of $105,795.75 for the installation of a video wall and related technology in the City’s new Emergency Operations Center (Agreement);
RESOLVED, That City Council approves a 10% contingency in the amount of $10,579.00 for any change orders that may be necessary, subject to City Administrator approval;
RESOLVED, That the Mayor and City Clerk are authorized to sign the Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take all appropriate actions to implement this resolution and to administer the Agreement, including the execution of all necessary documents and sub-agreements.