Title
Resolution to Approve the Purchase of One Compact Tractor with Broom from Deere & Company (MiDeal - $36,746.98)
Memorandum
The attached resolution authorizes the purchase of one John Deere model 1585 commercial compact tractor and one John Deere model 60 rotary broom at a total cost of $36,749.98 through the State of Michigan MiDeal cooperative purchasing contract #071B7700085 for use by the Public Services Area, Fleet & Facilities Unit.
The compact tractor and broom listed in this resolution will replace an existing 1993 Toro 325D tractor (#6889) and a 2008 Sweepster 60” rotary broom (#6450), both pieces having unknown hours of use. This is the sole piece of equipment used by Facilities staff to clear snow from the Ann Arbor Municipal Center. The bridge and paver block surfaces around both the building and parking lot must be cleared with a broom to minimize damage to these surfaces.
Deere & Company was awarded contract #071B7700085 by the State of Michigan MiDeal cooperative purchasing program for Agricultural, Grounds and Maintenance Equipment and the contract is serviced locally through Bader & Sons, South Lyons, MI.
Adequate funding for the purchase of this equipment has been budgeted in the Fleet Services Fund FY18 budget.
Deere & Company complies with the requirements of the City’s non-discrimination ordinance.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase a replacement compact tractor and rotary broom for the City’s fleet;
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program;
Whereas, Deere & Company received the contract for Agricultural, Grounds and Maintenance Equipment;
Whereas, Deere & Company complies with the requirements of the City’s Non-Discrimination Ordinance; and
Whereas, Adequate funds for the purchase of this equipment are available in the Fleet Services Fund FY18 budget.
RESOLVED, That the City Council approves the issuance of a purchase order to Deere & Company for one John Deere model 1585 tractor with one John Deere model 60 heavy-duty rotary broom for a total amount of $36,746.98;
RESOLVED, That funds for the purchase of this equipment comes from the Fleet Services Fund FY18 budget with funds to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (nos. 6889 and 6450) be sold at the next City vehicle auction held after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.