Title
Resolution to Approve 5-year Agreement (FY2025 - FY2029) for Software, Support, and Maintenance with Granicus, LLC for the City’s Legislative Management System and Communications Platform ($391,122.35)
Memorandum
The attached resolution seeks approval of 5-year Agreement (FY2025 - FY2029) for Software, Support, and Maintenance with Granicus, LLC in the amount of $391,122.35 for software as a services, maintenance, and support of the following software systems:
• Legistar - the City’s Legislative Management System
• Boards and Commissions - the City’s platform to manage the appointment process of various boards and commissions
• eComment - the City’s platform to allow public comment on published agendas
• - the City’s Communication platform for content delivery
Budget/Fiscal Impact: This expenditure is planned and budgeted in the approved FY2025 Information Technology Services Unit budget and will be budgeted for in the FY26-FY29 Information Technology Services Fund Budgets. There are no additional funds being requested.
FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Total
$70,783.29 $74,322.46 $78,038.58 $81,940.50 $86,037.52 $391,122.35
It is imperative to maintain the agreements with Granicus to receive application updates and maintain support.
Granicus complies with the requirements of the City’s Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Joshua Baron, Interim IT Director
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Granicus, LLC is the developer of the City’s current Legislative Management System as well as various other tools that support the City’s public engagement with its constituents including Boards and Commissions, eComment, and Communications Cloud;
Whereas, Granicus, LLC is the best source to provide the software, support, and maintenance for the Legistar, Boards and Commissions, eComment, and Communications Cloud systems;
Whereas, Purchase of the annual subscriptions, service, and support from Granicus, LLC for these applications is necessary to maintain the City’s license, receive applications updates, and maintain customer support;
Whereas, Granicus complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, Sufficient funding for the subscriptions, support, and maintenance fees for these applications is budgeted for and available in the FY2025 Information Technology Services Unit budget and will be budgeted for in the FY26-FY29 Information Technology Services Fund Budgets;
RESOLVED, That City Council approve the 5-year Agreements with Granicus, LLC for annual subscription, maintenance, and support of the Legistar, Boards and Commissions, eComment, and Communications Cloud systems for FY2025-FY2029 in the amount of $391,122.35;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreements after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution, including execution of any amendments that do not exceed the authorized amount.