Title
Resolution to Authorize a Purchase Order to Carrier & Gable, Inc. for Transportation Materials, Supplies, and Products in the Amount of $775,000.00 Annually
Memorandum
Please find attached for your consideration a resolution that authorizes a sole source purchase order to Carrier & Gable, Inc. for transportation materials, supplies, and products. Staff request $775,000.00 per year for FY26 and FY27, subject to availability of funding in FY27. This purchase order would support several planned projects and for the purchase of normal maintenance supplies.
Carrier & Gable Inc., is the sole area distributor for: Union Metal traffic products; Polara pedestrian signals; Carmanah Rectangular Rapid Flashing Beacons (RRFBs) and other electronic signage; Dialight traffic signal modules; DYMEC ethernet and ITS products; Clary power systems; Encom wireless data solutions; Gridsmart vehicle and bicycle detection system; EDI products and signal components; Costar video systems and imaging; Pelco Products for traffic solutions, utilities, and outdoor lighting; Trafficalm speed radar signs; Sensys signal detection devices; and Qwick-Kurb markers, bollards, delineators and gateway treatment signage. These sole source purchases are warranted because: the City’s specifications require Union Metal mast-arms; Polara offers accessible pedestrian signals; the City’s installed RRFB systems are manufactured by Carmanah and must be able to communicate with our current system; Dialight offers LED traffic signal components; DYMEC, Clary, and Encom offer products that support existing networks such as communications and power supply; Gridsmart vehicle and bicycle detection system supports actuated traffic signal operations for multimodal users; Trafficalm makes the speed radar signs the City deploys; Sensys “pucks” are inground sensors used by the City to actuate signals; and the Qwick-Kurb traffic separator system is currently being used for the pedestrian safety in-street signage (R1-6) and other quick build projects.
The advantages of sole source supply include reduced inventory requirements, the need to train technicians in the maintenance/operation of only one type of product, and compatibility with existing infrastructure.
Staff requests $775,000.00 for several planned projects and for the purchase of normal maintenance supplies as follows:
- Gateway signage at various locations (in-street signage) ($60,000.00)/sole-source
- Packard traffic signal rebuild ($100,000.00)/sole-source*
- RRFB installation/maintenance at various locations ($80,000.00)/sole-source
- Upgrade communication network switches at various locations ($35,000.00)
- Installing multimodal user detection systems at various locations ($200,000.00)
- Maintenance operations including wear-out and crash damage, and support of other City projects ($300,000.00) *
(*Note: some projects will appear on both the Carrier and Gable, Inc. and Yunex resolutions because materials will be procured from both companies to support the projects)
Budget/Fiscal Impact: Approximately $625,000.00 of the above-mentioned projects will be funded from the FY26 Major Street fund operations and maintenance budget. Approximately $150,000.00 will be utilized for project support and will be expended against the appropriate capital project budgets. In cases of crash damages, the City seeks restitution by billing responsible parties for damages. Funding for the FY27 purchase order will be available if so, approved by Council.
Carrier & Gable, Inc. complies with the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Marc Moreno, Signs and Signals Supervisor
Cynthia Redinger, Interim Transportation Manager
Reviewed by: Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City needs to annually purchase $775,000.00 of traffic control materials and supplies for annual maintenance activities and capital project support;
Whereas, Carrier & Gable, Inc. is the sole area distributor in Michigan for Union Metal traffic products; Polara pedestrian signals; Carmanah Rectangular Rapid Flashing Beacons (RRFBs) and other electronic signage; Dialight traffic signal modules; DYMEC ethernet and ITS products; Clary power systems; Encom wireless data solutions; Gridsmart detection systems; EDI products and signal components; Costar video systems and imaging; Pelco Products for traffic solutions, utilities, and outdoor lighting; Trafficalm speed radar signs; Sensys signal detection devices; and Qwick-Kurb markers, bollards, delineators and gateway treatment signage;
Whereas, Sufficient funds are included in the FY26 Major Street Fund Operations and Maintenance budget and appropriate approved capital budgets and will be available in FY27 if so, approved by council; and
Whereas, Carrier & Gable, Inc. complies with the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That City Council approve a sole source purchase order to Carrier & Gable, Inc. in the amount of $775,000.00 in FY26 and $775,000.00 for FY27 for transportation materials, supplies, and products; and
RESOLVED, That Council authorize the City Administrator to take the necessary administrative actions to implement this resolution.