Title
Resolution to Approve the Purchase of Utility Materials from HD Supply Waterworks ($354,764.44; Bid No. ITB-4415)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing up to $354,764.44 for the purchase of Utility Infrastructure Materials from HD Supply Waterworks. This amount includes the bid price of $295,637.03 and a 20% contingency of $59,127.41.
The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. The bid was subdivided into ten (10) material groups. Five (5) bids were received and publically opened on February 23, 2016 and HD Supply Waterworks was the lowest responsible bidder on nine (9) of the material groups.
The recommended purchase order to HD Supply Waterworks for the materials in those nine (9) material groups will allow for the purchase of common water, sanitary sewer, and stormwater infrastructure materials to perform routine maintenance, repairs and replacements.
Budget Impact:
Funding is available in the approved FY16 Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance budgets and will be available in subsequent annual budgets if approved by Council.
HD Supply Waterworks complies with the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Chris Elenbaas, P.E., Field Operations
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The Field Operations Services Unit needs to purchase materials for maintenance, repair and replacement work performed on the water supply, sewage disposal and stormwater systems;
Whereas, Five competitive bids (ITB-4415) were received by the Procurement Unit on February 23, 2016, with the bids divided into ten material groups;
Whereas, HD Supply Waterworks was the lowest responsible bidder for nine of the material groups;
Whereas, Funding is available in the approved FY16 Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance budgets; and
Whereas, HD Supply Company complies with the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That Council approve the issuance of purchase orders to HD Supply Waterworks for an amount not to exceed $354,764.44 for the purchase of Utility Infrastructure Materials in the nine (9) material groups for which HD Supply Waterworks was low bidder; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.