Title
Resolution to Approve a Construction Contract with All Season Gutters to Install New Gutters at the Farmers Market ($29,099.00)
Memorandum
Attached for your review and action is a resolution to approve a $29,099.00 construction contract with All Season Gutters for installation of new gutters underneath the shed at the Ann Arbor Farmers Market.
The new gutters will replace the old set, which have reached the end of their useful life (temporary repairs are needed several times during the rainy months to stop gutters leaking onto vendor’s products and stalls). It will be easier to manufacture replacements for the new gutters with the proposed materials and style that can be made to fit quickly and in large amounts.
Recreation infrastructure repairs are identified in the CIP and PROS plan as park priorities.
Invitation to Bid #4559 was sent out to 193 companies. However, only one formal bid was received for this project:
All Season Gutters $29,099.00*
*Lowest responsible bidder
Staff is recommending awarding a construction contract to All Season Gutters in the amount of $29,099.00 for installation of new gutters at the Farmers Market. A 10% construction contingency ($2,909.90) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that a $32,008.90 contract and contingency amount be approved for the life of the project without regard to fiscal year. Funding is available in the approved FY2019 Park Maintenance and Capital Improvement Millage budget.
All Seasons Gutters is in compliance with the requirements of the City’s Non-Discrimination, Prevailing Wage, and Living Wage ordinances
The Park Advisory Commission recommended approval of this contract at their January 29, 2019 meeting.
Staff
Prepared by: Josh Landefeld, Parks and Recreation Deputy Manager
Reviewed by: Colin Smith, Parks & Recreation Service Manager
Derek Delacourt, Community Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, Current gutters should be replaced at the Farmers Market;
Whereas, The Parks and Recreation Open Space Plan recommends infrastructure improvements for recreation facilities that are in need of repair;
Whereas, Funding for the Farmers Market Gutter replacement is available in the approved FY2019 Park Maintenance and Capital Improvement Millage budget;
Whereas, Competitive bids were received by Purchasing on December 20, 2018;
Whereas, All Seasons Gutters submitted the lowest responsive bid;
Whereas, All Seasons Gutters is in compliance with the requirements of the City’s Non-Discrimination, Prevailing Wage, and Living Wage ordinances; and
Whereas, The Park Advisory Commission recommended approval of this contract at their January 29, 2019 meeting;
RESOLVED, That City Council approve a construction contract with All Season Gutters for installation of new gutters at the Farmers Market, and approve a construction contingency of $2,909.90 (10%) to cover appropriate contract change orders for a total contract amount of $32,008.90 for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.