Title
Resolution to Approve a Best Source Professional Services Agreement with Integrated Design Solutions (IDS) for Study and Design Required for WTP Environmental Laboratory HVAC System Improvements ($106,915.00)
Memorandum
This memorandum and resolution requests approval of a Professional Services Agreement (PSA) with Integrated Design Solutions (IDS) to perform study and design services required for the Water Treatment Plant (WTP) Environmental Laboratory (Lab) Heating, Ventilation and Air Conditioning (HVAC) System Improvements. The PSA amount is for $106,915.00 and includes study, design and bid phase services. IDS was selected using best-source procurement.
IDS previously completed an independent analysis of the environmental lab HVAC system, in response to on-going issues with HVAC equipment recently designed and installed by others. The evaluation included detailed review of current laboratory practices, review of record documents, analysis and explanation of relevant mechanical and building codes, as well as recommendations. This work was completed through a separate agreement executed through legal services.
The services associated with this best source contract include further evaluation of alternatives to make improvements to the HVAC system and the associated detailed design development of documents for bidding and construction.
IDS is uniquely qualified to complete the evaluation and design of the environmental lab's HVAC improvements. IDS recently completed an independent analysis of the environmental lab the HVAC system, which included site visits, document review, staff engagement, and professional assessment and recommendations.
IDS complies with the requirements of the City’s Conflict of Interest, Non-Discrimination and Living Wage Ordinances.
Budget/Fiscal Impact: The City of Ann Arbor Capital Improvements Plan (CIP) includes the WTP HVAC Improvements Phase III (UT-WS-24-14). Funds to finance these services are included in the approved Water Supply System Capital Budget.
Staff
Prepared by: Emily Schlanderer, P.E., WTP Engineer
Reviewed by: Jordan Roberts, Public Services Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Water Treatment Plant has several HVAC systems serving various buildings and areas throughout the plant;
Whereas, The Environmental Lab HVAC system has experienced significant issues after equipment was replaced in 2023 warranting independent evaluation;
Whereas, IDS completed an independent analysis of the environmental lab HVAC system which included detailed review of the labs HVAC system, code review, identified deficiencies, made recommendations for various improvements, and provided guidance for temporary operational guidance until improvements could be made;
Whereas, These services include evaluation of alternatives for improvements to the HVAC system and the associated detailed design development of documents for bidding and construction;
Whereas, IDS is the best source to continue evaluation and design recommended improvements associated with the Environmental Lab HVAC system;
Whereas, Funding for these services available in the approved Water Supply System Capital Budget; and
Whereas, IDS complies with the requirements of the City’s Conflict of Interest, Non-Discrimination and Living Wage Ordinances;
RESOLVED, That City Council approve a Best Source Professional Services Agreement with Integrated Design Solutions in the amount of $106,915.00 for Professional Engineering Services; and
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take the necessary administrative actions to implement this resolution, including signing all necessary documents and sub-agreements.