Title
Resolution to Approve a General Services Agreement for the Purchase of Automatic Flushing Units from Core & Main, LP ($201,777.00, ITB No. 4776)
Memorandum
Attached for your review and approval is a resolution to award a general services contract with Core & Main, LP in the amount not to exceed $201,777.00 for the purchase of automatic flushing units.
This resolution will authorize the purchase of automatic flushing units needed to remotely monitor water quality within the distribution system with auto flushing devices as outlined in the City’s approved Capital Improvements Plan (CIP). The automatic flushing units are devices designed to flush water from the distribution system to improve water quality and are operated internally based upon water quality parameters. The auto flushing units will provide improved water quality in an efficient manner and will be installed at predetermined locations on the water distribution system that have historically proven to be problematic in meeting ideal water quality conditions.
In response to Invitation to Bid No. 4776, one (1) bid was received on August 20, 2025. Core & Main, LP provided a qualified bid that met the City’s bid specifications. The bid resulted in a projected cost of $201,777.00. A summary of the bid is attached.
Staff is recommending award of a purchase order to Core & Main, LP in the amount not to exceed $201,777.00.
Bid pricing is firm for six (6) months and may be extended by agreement of the parties for up six (6) additional months subject to the annual appropriation of funds.
Core & Main, LP complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: This project is included in the City’s Capital Improvements Plan (Distribution System Remote Water Quality Monitoring and Auto Flushing UT-WS-26-20). Funding for this purchase is included in the approved FY26 capital budget of the Water Supply System Fund and future Water Supply System Budgets if so approved by Council.
Staff
Prepared by: Robert West, Public Works Assistant Manager
Reviewed by: Paul Matthews, Public Works Unit Manager
Molly Maciejewski, Water Treatment Plant Manager
Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, It is appropriate flush water in the distribution system to sustain optimal drinking water quality throughout the City;
Whereas, Public Works published ITB 4776 and one bid was received and publicly opened on August 20, 2025;
Whereas, Core & Main, LP provided a qualified bid that met the City’s bid specifications;
Whereas, Bid pricing is firm for a duration of six (6) months;
Whereas, Funding for this purchase is included in the approved Water Supply System Operations and Maintenance and Capital Budgets; and
Whereas, Core & Main, LP complies with the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That City Council approve a General Services Agreement with Core & Main, LP in the amount not to exceed $201,777.00 for the purchase of auto flushing units (ITB 4776);
RESOLVED, That the City Administrator be authorized to extend bid pricing for an additional six (6) months provided both parties agree to an extension subject to the same terms, conditions and pricing and subject to the availability of funds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.