Title
Resolution to Approve a Contract with the Michigan Department of Transportation for the Northside STEAM Safe Routes to School Sidewalk Gap Project ($415,874.00)
Memorandum
Attached for your review and consideration, please find a resolution to approve a contract with the Michigan Department of Transportation (MDOT) for the construction phase of the Northside STEAM SRTS Sidewalk Gap Project. The agreement prescribes the cost sharing of the construction, as well as each party’s rights and responsibilities, and is required for the Project to receive federal funding from the Safe Routes to School Program (SRTS), a Transportation Alternative Program (TAP).
In accordance with the City’s Non-Motorized Plan and Complete Streets approach, as well as the request from the Northside SRTS Committee, the City is installing new sidewalk to close gaps and provide continuous pedestrian connections along the east and west side of Traver Street between John A Woods and Barton Drive, along the south side of John A Woods from Pontiac Street to Pear Street, along the north and south sides of Brookside between Delafield Drive and Pontiac Street, along the northside of Barton Drive just west of Starwick Drive, and along the west side of Starwick Drive, just north of Barton Drive. These locations are depicted in a map attached to this resolution.
Construction is expected to begin on or after June 17, 2019 and be completed by October 5, 2019, with the exception of Watering and Cultivating in 2020 and 2021 during the growing seasons.
The City submitted final plans to MDOT in February of 2019, and the Project was advertised in March for a May 3, 2019 bid letting. This memorandum and resolution were prepared prior to the letting date, therefore bids were not yet available. MDOT will award a contract to the qualified low bidder and administer the contract. The City will act as the project engineer. Further information on the history of this project can be found on the project web page at: www.a2gov.org/STEAM <http://www.a2gov.org/STEAM>.
Budget/Fiscal Impact
The Engineer’s estimate for the project’s construction is $748,593.00. The estimated total cost of the project is $1,048,000. In total, the City will be receiving approximately $416,000 in SRTS Grant funds for this project. The federal funding will be used to fund participating construction expenses. The City will be funding the local share of the construction costs and the design, construction engineering, and material testing costs. Funding for this project will also include special assessments. A breakdown of the project revenues is shown below:
SRTS Grant Funds $416,000.00
Street, Bridge, and Sidewalk Millage $538,000.00
Special Assessment $ 94,000.00
TOTAL REVENUE $ 1,048,000.00
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Funding for this project will be paid by Special Assessment and the Street, Bridge, and Sidewalk Millage;
Whereas, The City of Ann Arbor will receive Safe Routes to School (SRTS) Grant funding from the Transportation Alternative Program (TAP); and
Whereas, It is necessary to approve the cost sharing agreement with the Michigan Department of Transportation so that the project can proceed.
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Michigan Department of Transportation Contract No.19-5209 for the Northside STEAM Safe Routes to School Sidewalk Gap Project, substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.