Title
Resolution to Approve a Sole Source Best Source Purchase Order with Trojan Technologies Corp. for UV Train Parts ($50,000.00)
Memorandum
This memorandum and resolution requests approval of a Sole Source Best Source purchase order with Trojan Technologies Corp. for required maintenance parts on the Water Treatment Services Unit UV system trains #1 and #2 to be completed in FY26 ($50,000.00).
The Water Treatment Services Unit has two (2) Ultraviolet Light trains that are used as secondary disinfection during the water treatment process to ensure that we meet our disinfection contact time requirements. The UV units require regular maintenance that is dependent upon hours of service as well as unplanned replacements.
Trojan Technologies Corp. is the manufacturer and supplier of these UV systems and is the sole source provider for these critical replacement parts.
Trojan Technologies Corp. comply with the requirements of the City’s Non-Discrimination Ordinance.
The original quote for the needed parts is $42,152.84. We are requesting an additional $7,847.16 to cover any additional unforeseen parts or labor needs that may arise throughout the year.
Budget/Fiscal Impact: These services are to be funded from the approved FY26 Water Supply System Fund operating and maintenance budget.
Charter language requires sole source goods procurement over $25,000.00 receive City Council Approval.
Staff
Prepared by: Nicholas Baran, Inventory Control Technician
Reviewed by: Jordan Roberts, Public Services Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Water Treatment Services Unit utilizes UV disinfection in its treatment process;
Whereas, Critical parts for the UV system must be replaced;
Whereas, Replacing the parts is necessary for continued operation and uninterrupted disinfection of the UV system;
Whereas, Trojan Technologies Corp. is the Sole Source for the Trojan UV system;
Whereas, Funding for the UV system parts is available in the approved FY26 Water Supply System operating and maintenance budget; and
Whereas, Trojan Technologies Corp. comply with the requirements of the City’s Non-Discrimination and Ordinance;
RESOLVED, That City Council approve a Sole Source Best Source purchase order with Trojan Technologies Corp. in the amount of $50,000.00 for required maintenance parts; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.