Title
Resolution to Extend the Contract with P.K. Contracting, Inc. for the Pavement Marking Maintenance - FY18 Project ($350,000.00)
Memorandum
Attached for your review and consideration for approval, please find a resolution to authorize the extension of a unit price contract (ITB No. 4450) with P.K. Contracting, Inc. in the amount of $350,000.00 for the citywide maintenance of pavement markings.
The pavement marking maintenance project involves replacing deficient pavement markings on major and local streets throughout the City. It includes markings to delineate traffic and bike lanes, markings at intersections, those at school and mid-block crossings, those required for traffic calming features, and miscellaneous others.
The City awarded P.K. Contracting, Inc. the Pavement Marking Maintenance - 2017 Project contract, which provides for a one-year extension for fiscal year 2018 by mutual agreement between the City and the Contractor. The City has repeatedly awarded this contract to P.K. Contracting, Inc. in numerous prior years’, and most often, this contractor is the lone responder to bid solicitations for this type of work. City staff recommends extending this contract for one year as allowed for under the terms of the current contract.
The Pavement Marking Maintenance - FY18 Project is a unit price contract created with the understanding that the actual quantities used in construction will vary.
Budget/Fiscal Impact
Funding for this work is available in the adopted FY 2018 Public Services Area, Major and Local Street Funds Operation and Maintenance Budget. Operationally, these improvements will benefit the safety of patrons using the City’s motorized and non-motorized transportation systems. The availability of funds, and needed pavement marking maintenance and replacement is the basis of the contract amount.
Staff expects work under this contract to begin on or after July 1, 2017, and to be complete by June 30, 2018.
P.K. Contracting, Inc. complies with the City of Ann Arbor Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, It is necessary to replace pavement markings throughout the City to help maintain a safe environment on the City’s roadways;
Whereas, The Pavement Marking Maintenance - FY18 Project involves replacing deficient pavement markings on major and local streets throughout the City;
Whereas, These pavement marking improvements will benefit the safety of patrons using the City’s motorized and non-motorized transportation systems;
Whereas, The Purchasing Services Office received competitive bids on August 19, 2016, and P.K. Contracting, Inc. was the lone responsible bidder;
Whereas, P.K. Contracting, Inc. has performed pavement marking maintenance repeatedly in prior years to the satisfaction of the City;
Whereas, The current contract sets forth the services to be performed by said P.K. Contracting, Inc., and the payments to be made by the City there for, all of which are agreeable to the City;
Whereas, The 2017 Contract provides for an extension of the contract for one (1) one-year term, subject to the terms and conditions in the original contract;
Whereas, Funding is available in the adopted FY 2018 Public Services Area, Major Streets and Local Streets Maintenance Budget; and
Whereas, P.K. Contracting, Inc. complies with the City of Ann Arbor Non-Discrimination and Living Wage Ordinances;
RESOLVED, That a contract extension in the amount of $350,000.00 be awarded to P.K. Contracting, Inc. for the Pavement Marking Maintenance - FY18 Project;
RESOLVED, That a contingency amount of $35,000.00 be established within the project budget, and that the City Administrator be authorized to approve additional change orders/contract modifications to the pavement marking contract with P.K. Contracting, Inc., not to exceed $35,000.00 in order to satisfactorily complete the project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.