Title
Resolution to Approve Extension No. 1 to the Contract with Strawser Construction, Inc. for Capital Preventative Maintenance for Fiscal Year 2024 ($1,550,000.00)
Memorandum
Attached for your review and consideration for approval, please find a resolution to approve Extension No. 1 to the contract with Strawser Construction, Inc. for $1,550,000.00 for the FY2024 Street Preventative Maintenance Project, which consists of crack sealing and surface treatment applications on various major and minor/local City streets.
Scope and Schedule
The FY2024 Street Preventative Maintenance Project includes the application of cape sealing pavement preservation treatment on approximately ten (10) major streets and thirty-eight (38) minor/local streets citywide. In addition, it includes citywide crack sealing of approximately 10 miles of major streets and 25 miles of minor/local streets. Attached, are a list of streets and maps showing the proposed work locations. The schedule anticipates construction beginning in early August 2023 and being complete by June 30, 2024. The Contractor will provide an exact schedule for each street, as required, to coordinate with planned City and other area construction projects, community events, in-session school days, and applicable holiday periods.
The proposed Extension is a unit price contract, based on the fact that actual construction quantities will vary. This arrangement allows for removal, addition and substitution of streets as appropriate. Depletion of available funds prior to the completion of all the streets on the list will result in termination the construction contract and deferral of the balance of the streets to a future surface treatments project. Conversely, the City may add additional streets if the available budget allows.
Strawser Construction, Inc. complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: The current City of Ann Arbor Capital Improvements Plan (CIP) includes the Capital Preventative Maintenance Program FY2024 (TR-SC-22-12), which includes this project. It coupled with the Annual Street Resurfacing Program are vital to the continued improvement of the City’s street network. This work is included in the adopted FY 2024 Major Street and Street, Bridge, and Sidewalk Millage Funds Capital Budgets and is essential toward achieving the long-term goals established for the City’s pavement asset management plan. The project will have no additional operational impacts.
The estimated total cost for this project is $1,550,000.00 and includes estimated revenue from the following sources:
|
Revenue Source |
Amount |
|
FY 2024 Major Street Fund |
$600,000.00 |
|
Street, Bridge, and Sidewalk Millage Fund |
$950,000.00 |
|
Total |
$1,550,000.00 |
Maintenance of Traffic
On major streets, the contract requires maintaining two-way traffic. The contractor will utilize lane closures with traffic shifts, and flag control at times to perform its work. It will utilize temporary short-term street closures (one day or less) to accomplish the work on local streets. For all the streets, the contract requires maintaining access to driveways and side streets during construction although short-term restricted access will be necessary. The contractor, at the staff’s direction, will utilize message boards to notify drivers of upcoming construction and related traffic delays.
Public Outreach
The Contractor, working with staff, will provide advance construction notice to residents and business/property owners affected by this project. The City will notify the public of any temporary traffic control impacts on major streets.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City of Ann Arbor’s Adopted FY 2024 Capital Budget includes the Annual Capital Street Maintenance Program;
Whereas, The FY2024 Street Preventative Maintenance Project is important to improving and maintaining City streets and achieving the goals of the City’s pavement asset management program;
Whereas, The FY2024 Street Preventative Maintenance Project includes the application of cape sealing pavement preservation treatment on approximately ten (10) major streets and thirty-eight (38) minor/local streets citywide; and crack sealing of approximately 10 miles of major streets and 25 miles of minor/local streets;
Whereas, The current contract sets forth the services to be performed by said Strawser Construction, Inc., and the payments to be made by the City there for, all of which are agreeable to the City;
Whereas, The City’s current contract with Strawser Construction, Inc. allows its extension for one (1) year, subject to the terms and conditions in the original contract;
Whereas, The contract sets forth the services to be performed, and the payments to be made by the City along with other terms and conditions;
Whereas, Funds are available from the FY 2024 approved Major and Local Street Fund and the Street, Bridge, and Sidewalk Millage;
Whereas, Strawser Construction, Inc. complies with the City of Ann Arbor Non-Discrimination and Living Wage Ordinances;
RESOLVED, That City Council approve Extension No. 1 to the contract with Strawser Construction, Inc. in the amount of $1,550,000.00 for the of the FY2024 Street Preventative Maintenance Project;
RESOLVED, That the funds for the FY2024 Street Preventative Maintenance Project expenditure and revenue budgets be available without regard to fiscal year; and
RESOLVED, That a contingency amount of $150,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Strawser Construction, Inc., not to exceed $150,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Extension after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this project, including issuing Traffic Control Orders for the streets included in the FY2024 Street Preventative Maintenance Project, including parking prohibitions as needed in excess of one (1) block and/or ninety (90) days.