Title
Resolution to Approve an Amendment to the Construction Contract with the Michigan Department of Transportation for the Scio Church Road Resurfacing Project ($3,576,100.00) and to Appropriate $85,000.00 from the Water Supply Fund (8 Votes Required)
Memorandum
Attached for your review and consideration, please find a resolution to approve an amendment to the contract between the City of Ann Arbor and the Michigan Department of Transportation (MDOT) for the construction phase of the Scio Church Road (Maple to Seventh) Improvement Project. City Council approved the original City-State contract for the Scio Church Road Resurfacing Project on August 15, 2022 (R-22-265).
The project was bid through the Local Agency Program at MDOT in September 2022. Due to high bids, likely resulting from a combination of factors such as a two-season construction project duration, supply chain issues, and inflationary pressures, staff chose to rebid the project, believing that efficiencies can be realized in rebidding the project to make it a one-season construction project in 2023. The rebidding allows contractors to have more time to schedule and plan the work, eliminate the need for temporary pavement and remobilization effort associated with a two-season project, and more time for the contractor to react to supply chain issues.
As part of the rebidding process for the Scio Church Improvement Project MDOT requires an amendment to the Council-approved City-State contract. This amendment addresses the revised project’s cost participation given the City’s updated construction cost estimate.
Construction is expected to begin in spring of 2023 and be completed in the summer of 2023.
Budget/Fiscal Impact The estimated total cost of the project is $3,576,100.00. In total, the City will be receiving approximately $1,112,450.00 in Federal funds for this project. The federal funding will be used to fund participating construction expenses. The City will be funding the remaining costs from the Street, Bridge, and Sidewalk Millage; Stormwater Fund; and Drinking Water Fund. Ann Arbor Public Schools will be paying for the local share of the new sidewalk adjacent to their property between Greenview and Seventh Street. The funding breakdown for the project is shown below:
|
Federal Funds |
$1,112,449.00 |
|
Street, Bridge, and Sidewalk Millage |
$1,908,651.00 |
|
Water Supply System |
$ 200,000.00 |
|
Stormwater System |
$ 240,000.00 |
|
Sidewalk Construction Millage |
$ 70,000.00 |
|
Ann Arbor Public Schools |
$ 45,000.00 |
|
Estimated Total Revenue |
$3,576,100.00 |
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, the Scio Church Resurfacing Project will improve the pavement conditions between South Maple Road and South Seventh Street and incorporate new bicycle lanes, sidewalks, and crosswalks into the final design;
Whereas, The City of Ann Arbor will receive Federal funding from the Surface Transportation Program - Urban (STPU);
Whereas, City Council approved the original City-State contract for the Scio Church Road Resurfacing Project on August 15, 2022 (R-22-265);
Whereas, Due to the need to rebid the project, and amendment to the original contract is required to revise project’s cost participation given the City’s updated construction cost estimate; and
Whereas, The City share of the funding for this project is available in the approved Street, Bridge, and Sidewalk Millage, Water Supply System, Stormwater Sewer System, and the Sidewalk Construction Millage Capital Budgets;
RESOLVED, That the Scio Church Road Resurfacing Project expenditure and revenue budgets be increased by $85,000.00 with the source being the appropriation of the approved Water Supply System Capital Budget ($85,000.00);
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the attached amendment to the Michigan Department of Transportation Contract No. 22-5349 for the Scio Church Road Resurfacing Project, substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.