Title
Resolution to Approve the Purchase of Thirteen (13) Dual-Port Electric Vehicle Charging Stations and Associated Software from ChargePoint Inc. (Sourcewell - $98,306.00) (8 Votes Required)
Memorandum
The City of Ann Arbor has set a series of aggressive goals related to climate action and sustainability, including powering all municipal facilities with 100% clean and renewable energy. This initiative led the Office of Sustainability and Innovations to issue an RFP in early 2021 to solicit proposals for the installation of solar arrays at various City facilities. The planning for these systems included the desire for energy storage and EV charging where feasible. Five locations were chosen for EV charging, where the solar designs include solar carports. The locations selected, along with their planned number of EV charging units, include:
• Burns Senior Center - 1 dual port charger (2 ports)
• Fuller Park - 3 dual port chargers (6 ports)
• Veterans Memorial Park - six dual port chargers (12 ports)
• Huron Hills Golf Course - one dual port charger (2 ports)
• Leslie Park Golf Course - two dual port chargers (4 ports)
Thus far, ChargePoint chargers have been used exclusively for the City of Ann Arbor, to support public and fleet charging, and the City has been satisfied with the hardware and software provided by ChargePoint. Moreover, ChargePoint Chargers are available on the statewide purchasing contract, available through the Sourcewell Collaborative Purchasing agreement. Through this collaborative, chargers are discounted 20% from direct market purchase.
ChargePoint Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances
Budget/Fiscal Impact: Funding for this purchase is available in the fund balance of the County Mental Health Millage.
Staff
Prepared by: Missy Stults, Sustainability and Innovations Director
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City has adopted an aggressive and bold goal to achieve a just transition to community-wide carbon neutrality by the year 2030;
Whereas, Transportation electrification, in conjunction with powering the electrical grid with clean and renewable energy is necessary for achieving the City’s climate goals;
Whereas, The Office of Sustainability and Innovations is collaborating with various City departments to install solar arrays at various City facilities to support the City’s A2ZERO goals, including Burns Senior Center, Fuller Park, Veterans Memorial Park, Huron Hills Golf Club, and Leslie Park Golf Club;
Whereas, City Council approved a contract to move forward with installation of solar and EV charging at Burns Senior Center, Fuller Park, Veterans Memorial Park, Huron Hills Golf Club, and Leslie Park Golf Club;
Whereas, Strategy 2, Action 6 of the A2ZERO plan calls for an expansion of publicly available electric vehicle charging infrastructure;
Whereas, Strategy 2, Action 6 of the A2ZERO plan also includes the goal of having 10% of public parking spaces equipped with L2 electric vehicle chargers; and
Whereas, Funding is available in the County Mental Health Millage fund balance;
RESOLVED, That City Council approve a purchase order with ChargePoint Inc. for the purchase of thirteen (13) dual port electric vehicle chargers and associated software in an amount not to exceed $98,306.00 without regard to fiscal year;
RESOLVED, That City Council approve a ten percent (10%) contingency in the amount of $$9,830.00 within the Office of Sustainability and Innovations budget for this purchase order and that the City Administrator be authorized to approve change orders not to exceed that amount;
RESOLVED, That City Council appropriate $98,306.00 from the County Mental Health Millage Fund fund balance to the FY 2023 Sustainability and Innovations expenditure budget within the County Mental Health Millage for the purpose of purchasing thirteen (13) dual port electric vehicle chargers and that this funding be made available without regard to fiscal year;
RESOLVED, That City Council appropriate a ten percent (10%) contingency in the amount of $9,830.00 from the County Mental Health Millage fund balance to the FY 2023 Sustainability and Innovations expenditure budget with the County Mental Health Millage for the purpose of purchasing thirteen dual port electric vehicle chargers from ChargePoint Inc and this funding be made available without regard to fiscal year, subject to City Administrator approval; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.
*Portions of this Resolution were rescinded with the approval of Resolution R-23-008 approved on January 9, 2023.