Title
Resolution to Approve a Purchase Order for the Rental of Street Sweepers from MacQueen Equipment Co. (MI Deal - NTE $135,750.00)
Memorandum
The attached resolution approves the rental of street sweepers at a total cost not to exceed $135,750.00 from MacQueen Equipment, formally Bell Equipment Co., for use by the Public Services Area, Public Works Unit. MacQueen Equipment of Lake Orion, MI was awarded a contract for rental street sweepers under the MI Deal (#240000000166) cooperative purchasing program.
The City rents additional street sweepers each fall as part of our leaf pickup program. It is not cost effective for the City to own and maintain this additional equipment year-round so rental equipment is an excellent solution. Additionally, the City will have occasions to rent equipment to deal with short term needs related to specific events or that result from a sweeper being out of service for repairs for an extended period of time.
Public Works has requested the rental of three street sweepers for two months each for leaf pickup. At the rate of $13,000.00 per sweeper per month, those sweepers rent for $78,000.00. Pickup and delivery currently costs $625.00 each way per sweeper for an additional $3,750.00. A contingency in the amount of $39,000.00 has been included to cover additional rental time because of the uncertainty of leaf collection season, other special events or if needed because of an extended repair impacting our regular sweepers. Also, a contingency in the amount of $15,000.00 has been included to cover any damages or repairs to these rentals when they are returned. With the contingency, the total not to exceed amount is $135,750.00 for the leaf collection program equipment.
MacQueen Equipment complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: Funding for the rental of street sweepers is included in the appropriate approved FY25 Public Works operation and maintenance budgets.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City utilizes street sweeper rentals as part of the leaf collection program each fall;
Whereas, Competitive bids were received by the MI Deal cooperative purchasing program for street sweeper rentals;
Whereas, MacQueen Equipment of Lake Orion, MI received the contract for street sweeper rentals from MI Deal (contract number 240000000166);
Whereas, MacQueen Equipment complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances; and
Whereas, Adequate funds for the rental of this equipment, including contingency, in the amount of $135,750.00 is available in the appropriate approved FY2025 Public Works operations and maintenance budgets;
RESOLVED, That City Council approve a purchase order with MacQueen Equipment for street sweeper rentals in an amount not to exceed $135,750.00 for FY2025; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution including any changes or amendments that do not exceed the contingency amount.