Title
Resolution to Increase Sole Source Purchasing Authority with Brown Equipment Company for Repair and Replacement Parts for Closed-Circuit Television Equipment for FY26 ($45,001.00 Increase, Total Purchase Value $70,000.00)
Memorandum
Attached for approval is a resolution authorizing an increase to the purchasing authority with Brown Equipment Company for required maintenance and parts related to the Public Works CCTV equipment for projected repairs and maintenance in FY26.
The City CCTV truck "2615" uses IBAK cameras and tractors. Brown Equipment Company is the sole source provider for IBAK pipeline inspection and rehabilitation equipment in the states of Ohio, Michigan, Kentucky and Indiana.
A prior sole source purchase order was approved in an amount of $24,999.00. Recent repairs have consumed the majority of said purchase order, and Public Works is seeking an increase in spending authority by $45,001.00 for a total of $70,000.00. Sole source goods procurement over $25,000.00 requires City Council Approval per City Charter.
The CCTV equipment is used to inspect the interior of sanitary and storm infrastructure utility pipes and is used daily in utility operations.
Brown Equipment Company complies with the requirements of the City’s Non-Discrimination Ordinance.
Budget/Fiscal Impact: Funding is available in the approved FY26 Stormwater Fund and Sewage Disposal System Fund Operating and Maintenance Budgets.
Staff
Prepared by: Robert West, Public Works Assistant Manager
Reviewed by: Paul Matthews, Public Works Manager
Jordan Roberts, Public Services Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Public Works Unit uses CCTV equipment to analyze the underground utility pipe conditions;
Whereas, Critical CCTV equipment require repair services and replacement parts;
Whereas, Replacing the parts is necessary for continued operation and uninterrupted utility pipe assessments;
Whereas, Brown Equipment Company is the Sole Source for the IBAK brand equipment the City has invested into; and
Whereas, Funding for the purchase order increase is available in the approved FY26 Stormwater Fund and Sewage Disposal System Fund Operating and Maintenance Budgets;
Whereas, Brown Equipment Company complies with the requirements of the City’s Non-Discrimination Ordinance;
RESOLVED, That City Council approve a sole source purchase order with Brown Equipment Company for CCTV truck parts and repair services in the amount not to exceed $70,000.00 in FY26; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.