Title
RESOLUTION TO APPROVE A CONTRACT WITH HURON VALLEY ELECTRIC FOR PARKING STRUCTURES LIGHTING UPGRADES PROJECT
Memorandum
Background: The DDA’s 20-year structure maintenance plan includes a schedule for replacing lighting systems, and the Fourth & Washington and Forest structures have been identified as priorities. Parking facility lighting is vital to traffic and pedestrian safety, user comfort, and security. Both locations have systems that are over 20 years old and include inefficient metal halide fixtures. DDA engineers, Fishbeck, evaluated both locations and provided an assessment and recommendation for upgrades. Their evaluation also included a review of the City’s lighting ordinance and identified lighting options that met the intent of the ordinance. The new lighting design will include motion sensors, diming capabilities, daylight harvesting, simplified programming, and provide shielding where necessary. In addition to reducing operational and maintenance costs, this project will improve efficiency. LED fixtures and system controls will provide an approximate 70% reduction in kVA.
The current battery system for emergency power at Fourth and Washington is inoperable and cannot be repaired. A reliable emergency power system is critical at this location to provide emergency lighting, elevator and equipment service, and continued operation of sump pumps and mechanical ventilation systems in the underground levels of the structure.
Overview & Scope: Project scope includes a one-to-one replacement of approximately 890 fixtures, power distribution upgrades at Fourth & Washington and Forest, and the installation of a natural gas line and generator at Fourth & Washington.
A Request for Proposal for this work was released in October and three responses were received. Staff reviewed and scored the proposals and recommend approving a contract with Huron Valley Electric for $1,357,721.88 and establishing a 10% project contingency.
Prepared by: Jada Hahlbrock, Parking Manager
Body
Whereas, Parking facility lighting is vital to traffic and pedestrian safety, user comfort, and security, and the Fourth & Washington and Forest parking structures have lighting systems that are 20 years old and inefficient;
Whereas, The Fourth & Washington parking structure needs a reliable emergency power system to provide emergency lighting, elevator and equipment service, and continued operation of sump pumps and mechanical ventilation systems in the underground levels of the structure;
Whereas, DDA Engineers evaluated the structures and recommend the installation of LED fixtures and lighting control systems to improve efficiency, and a gas generator at Fourth & Washington to provide emergency power;
Whereas, A Request for Proposal for this work was distributed to qualified companies and posted publicly, and three companies submitted proposals;
Whereas, DDA staff determined that the proposal from Huron Valley Electric was the most responsive, with a cost of $1,357,721.88;
Whereas, The FY25 parking capital improvements plan anticipated this project, and a project budget has been established;
RESOLVED, The DDA Board approves the selection of Huron Valley Electric as contractor for the lighting upgrades project with a contract amount of $1,357,721.88;
RESOLVED, That a contract contingency amount of $135,772.00 be established within the project budget and that the Parking Manager be authorized to approve additional change orders to the contract with Huron Valley Electric not to exceed $1,493,493.88 to be paid from the Parking CIP Fund;
RESOLVED, That the DDA Executive Director is authorized to sign the contract with Huron Valley Electric.
Vendor: Huron Valley Electric
Contract Amount: $1,357,721.88
Contract Contingency Amount: $135,772.00
Change Orders Not-to-Exceed Amount: $1,493,493.88
Fund: Parking CIP