Title
Resolution to Approve a Sole Source Contract with Preservation by Design LLC to Perform Restoration Work on the Cobblestone Farmhouse ($32,296.00)
Memorandum
In March of 2025, Parks & Recreation staff met with the Cobblestone Farm association regarding some concerns with the north facing wall of the garage/carriage house on the historic farmhouse. It was decided that removing and replacing the siding on that north wall was needed. Considering this is a historic building, we reached out to the Cobblestone Farm Association and the HDC for recommendations of vendors with the experience and skills required for this restoration. Only one vendor, Jeff Weatherford (Preservation by Design LLC) had the time and interest to take on the job. He was highly recommended by the Cobblestone Farm Association since he specializes in restoring historic buildings. He presented a plan that will match materials of the site. Parks & Recreation staff consulted this plan with HDC and it was approved.
Budget/Fiscal Impact: Funds to finance this purchase are included in the approved FY26 Parks Maintenance and Capital Improvements Fund expenditure budget. Sole source procurement over $25,000.00 must receive City Council approval upon a recommendation of the City Administrator.
Staff
Prepared by: Victor Morales-Rios, Parks and Recreation Deputy Manager
Reviewed by: Derek Delacourt, Community Services Service Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Parks & Recreation staff has concluded that the siding on the north wall of the Cobblestone Farmhouse needs to be replaced;
Whereas, Parks & Recreation staff reached out to the Cobblestone Farm Association and the HDC, and Preservation by Design LLC was recommended and is the only vendor with the time and capability to do the work;
Whereas, Funding for this purchase is available in the FY26 Parks Maintenance and Capital Improvements Mileage Fund expenditure budget; and
Whereas, The City Administrator recommends approval;
RESOLVED, That City Council approves a sole source agreement with Preservation by Design LLC for the Cobblestone Farmhouse Restoration in the amount of $32,296.00 plus any appropriate contingency;
RESOLVED, That the Mayor and City Clerk are authorized and directed to sign the agreement after approval by the City Attorney and City Administrator; and
RESOLVED, That the City Administrator is authorized to take all appropriate actions to implement this resolution and the agreement, including exercising all determinations and authority delegated to the City under the agreement.