Title
Resolution to Approve the Purchase of a Wirtgen Asphalt Milling Machine from AIS Construction Equipment Corp. (MiDeal - $289,225.00)
Memorandum
The attached resolution authorizes the purchase of one Wirtgen W60Ri Asphalt Milling Machine and related accessories for a total cost of $289,225.00 through the State of Michigan MiDeal cooperative purchasing contract #071B7700090 for use by the Public Services Area, Public Works Unit.
The equipment listed in this resolution will replace an existing 1998 Wirtgen Asphalt Mill (#4884) with unknown hours but 23 years of use. The existing unit has far exceeded its useful life. The Public Works Unit uses the asphalt mill for small paving projects outside of Capital Improvement Projects. These repairs include small failed areas on local and major roads, crosswalk, path and bike lane repairs, and road failures that cannot wait for larger paving projects. This new mill is very versatile, allowing for greater maneuverability for small pavement repairs and an auto leveling system for greater control.
AIS Construction Equipment Corp., New Hudson, Michigan was awarded contract #071B7700090 by the State of Michigan MiDeal cooperative purchasing program for Construction Equipment.
AIS Construction Equipment Corp. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: The asset being removed from service (#4884) was not in the Fleet Fund for replacement purposes and the Public Works Unit has adequate funding in the approved FY22 Major Streets Fund Operations and Maintenance Budget to fund the purchase of the new mill. The new mill will be placed in the Fleet Fund for replacement purposes and, based on a 15-year replacement schedule, the Major Streets Fund will have an annual replacement costs of approximately $25,200.00.
Green Fleet Policy: On October 6, 2021, the Green Fleet Committee approved the need for the replacement of this asset, that the proposed replacement is consistent with the Green Fleet Policy and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase a replacement asphalt mill for the City’s fleet;
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program and AIS Construction Equipment Corp., New Hudson, MI, received the contract for Construction Equipment;
Whereas, AIS Construction Equipment Corp. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of this equipment are available in the approved FY22 Major Streets Fund Operations and Maintenance Budget;
RESOLVED, That the City Council approves the issuance of a purchase order to AIS Construction Equipment Corp. for one Wirtgen model W60Ri asphalt milling machine and related accessories in the amount of $289,225.00;
RESOLVED, That funds for the purchase of this equipment are to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (no. 4884) be sold at the next City vehicle auction held after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.