Title
Resolution to Award a Construction Contract to Bailey Excavating, Inc. for the Barton Drive Water Main Replacement and Resurfacing Project ($1,391,453.62)
Memorandum
Attached for your approval is a resolution to award a construction contract to Bailey Excavating in the amount of $1,391,453.62 for the Barton Drive Water Main Replacement and Resurfacing Project (“Project”).
Project Description: The Project will replace and upsize water mains on Barton Drive between Northside Avenue and Pontiac Trail. This Project also includes geometric changes to intersections with Brede Place, Longshore Drive, Chandler Road, and Starwick Drive; new sidewalks; new accessible sidewalk ramps; some drainage structure replacements; and street resurfacing between the M14 ramps and Pontiac Trail.
Project plans and specifications were distributed through the City’s procurement website. Four (4) bids were received and opened on April 7, 2020. Bailey Excavating, Inc. of Jackson, Michigan, was the lowest responsible bidder with a bid amount of $1,391,453.62, which is 5.46% higher than the Engineer's Estimate of $1,319,352.35. Attached is a summary of the bids received.
Bailey Excavating, Inc. has successfully completed similar work in the City and is able to meet the Project requirements. Bailey Excavating, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances.
A contingency amount of $150,000.00 is requested to cover change orders approved by the City Administrator.
Budget and Fiscal Impact: The Barton Drive Water Main Replacement and Resurfacing Project is included in the approved FY20-25 Capital Improvements Plan (TR-SC-18-03 & UT-WS-18-53). Estimated costs for the project are as follows:
Construction Estimate $1,391,500.00
Planning/Design $ 165,000.00
Const Eng/Project Admin/Inspection/Testing $175,500.00
$1,732,000.00
The Barton Drive Water Main Replacement and Resurfacing Project is included in the approved FY20 capital budget. Below are estimated Project Revenues:
Street, Bridge, and Sidewalk Millage $944,000.00
Water System $700,000.00
Special Assessments for New Sidewalk (District #55) $63,000.00
Special Assessments for New Sidewalk (District #60) $25,000.00
Total Revenue $ 1,732,000.00
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Water mains need to be replaced along Barton Drive between Northside Avenue and Pontiac Trail;
Whereas, the Barton Drive Water Main Replacement and Resurfacing Project (“Project”) includes geometric changes to intersections with Brede Place, Longshore Drive, Chandler Drive, and Starwick Drive; new sidewalks; new accessible sidewalk ramps; some drainage structure replacements; and street resurfacing between the M14 ramps and Pontiac Trail;
Whereas, Funding for the Project is included in the Water Supply System and the Street, Bridge, and Sidewalk Millage Funds approved capital budgets;
Whereas, Competitive bids were received on April 7, 2020 (ITB-4617) and Bailey Excavating, Inc. was the lowest responsible bidder with a submitted bid of $1,391,453.62;
Whereas, The contract sets forth the services to be performed by and payments to be made, all of which are agreeable to the City;
Whereas, It is now appropriate to contract with Bailey Excavating, Inc. for the Project; and
Whereas, Bailey Excavating, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That a contract in the amount of $1,391,453.62 be awarded to Bailey Excavating, Inc. for the construction of the Project;
RESOLVED, That a contingency amount of $150,000.00 be established within the project budget and that the City Administrator be authorized to approve change orders not to exceed that amount;
RESOLVED, That the City make the following declaration to comply with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of bonds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.