Title
Resolution to Approve a Sole Source Purchase Order with Access Michigan LLC To Perform Repairs on the Screen and Grit Switchgear Room Vertiv/Liebert Unit at the Water Resource Recovery Facility ($39,884.00)
Memorandum
Your approval is requested to authorize a Sole Source Purchase order with Access Michigan LLC to perform repairs on the Screen and Grit switchgear room Vertiv/Liebert Unit at the Water Resource Recovery Facility (WRRF) for the amount of $39,884.00.
At the WRRF Vertiv/Liebert units are used for cooling the various electrical and switchgear rooms around the plant. These rooms generate heat from the electrical equipment. Maintaining cool operating temperatures in the electrical and switchgear rooms is important to prevent the failure of electrical components that power critical equipment.
The Screen and Grit switchgear room Vertiv/Liebert unit has failed. This switchgear room is responsible for supplying power to the Raw Sewage Lift station Pumps, the bar screens and grit removal system. The operation of this equipment is important to allow incoming water to enter the plant and prevent sewer backups, basement flooding, and sanitary sewer overflows.
Access Michigan is the sole supplier/exclusive representation for Vertiv Corp. equipment, parts and services in the Ann Arbor area.
It is recommended that City Council approve a sole source Purchase Order with Access Michigan LLC to perform repairs on the Screen and Grit switchgear room Vertiv/Liebert unit at the WRRF process air blowers.
Budget/Fiscal Impact: Funds to finance this purchase are included in the approved FY25 WRRF Operations and Maintenance Budget of the Sewage Disposal System Fund. City Charter language requires sole source procurement that includes goods over $25,000.00 receive City Council approval.
Staff
Prepared by: Nicholas Jaworski, Water Resource Recovery Services Asst. Manager
Reviewed by: Keith Sanders, Water Resource Recovery Services Manager
Reviewed by: Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Screen and Grit switchgear room Vertiv/Liebert unit has failed;
Whereas, Repairing the Vertiv/Liebert unit will help prevent electrical failure to critical equipment due to heat;
Whereas, Access Michigan is the sole source provider of Vertiv Corp/ equipment, parts, and services;
Whereas, Access Michigan complies with the City’s conflict of interest, non-discrimination and living wage ordinances; and
Whereas, Funds to finance this purchase are included in the approved FY25 WRRF Operations and Maintenance budget for the Sewage Disposal System Fund;
RESOLVED, That City Council approves the sole source Purchase Order with Access Michigan LLC to perform repairs on the screen and grit switchgear room Vertiv/Liebert unit at the WRRF for the amount of $39,884.00; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.