Title
Resolution to Authorize A Sole Source Purchase Order with Jack Doheny Companies Inc. for the Purchase of Parts and Service for Water, Sanitary and Storm Sewer Equipment (Not to Exceed $190,000.00 Annually)
Memorandum
The proposed resolution authorizes the purchase of truck and equipment replacement parts, related accessories, and service in amount not to exceed $190,000.00 per year from Jack Doheny Companies Inc. of Northville, MI for FY25 and FY26, subject to the availability of funding FY26.
Jack Doheny Companies Inc. is the sole Michigan supplier of sales, parts, and repairs for Vactor Manufacturing Inc., including their Vactor, Ramjet and Guzzler product lines. The advantages of sole source supply includes reduced inventory requirements and the familiarity that mechanics have to diagnose and repair equipment in a timely manner.
The City’s four vacuum trucks are all Vactor trucks. The requested amount for each fiscal year for parts and repairs is based on Fleet Service’s regular maintenance history for these vehicles.
The purchase order will be split between Public Works for parts and repairs related to the truck mounted equipment such as sewer line cameras, cleaning jets and nozzles, and Fleet Services, for parts and repairs to the actual vacuum truck. Public Works will utilize up to $100,000.00 annually and Fleet Services will utilize up to $90,000.00 annually.
Budget/Fiscal Impact: Adequate funding for the purchase of truck and equipment parts and services is available in the approved FY25 Fleet Services Operations and Maintenance Budget, Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenace Budgets. Award of the FY26 purchase order would be subject to the availability of funds in these budgets.
Jack Doheny Companies Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Jack Doheny Companies Inc. is the sole Michigan supplier of sales, parts and repairs of the Vactor Manufacturing Inc. including their Vactor, Ramjet and Guzzler product lines;
Whereas, Jack Doheny Companies Inc. complies with the City’s conflict of interest and non-discrimination ordinances; and
Whereas, Adequate funding for the purchase order is available in the approved FY2025 Fleet Services, Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance Budgets and will be available in subsequent annual budgets if approved by Council;
RESOLVED, That City Council approves sole source purchase orders to Jack Doheny Companies Inc. in an amount not to exceed $190,000.00 in FY2025 and not to exceed $190,000.00 for FY2026 subject to the availability of funding in FY2026; and
RESOLVED, That Council authorizes the City Administrator to take the necessary administrative actions to implement the resolution.