Title
Resolution to Approve a General Services Agreement with Comprenew to Execute Sustainable IT Management and Household Electronics Collection Events ($110,000.00) (8 Votes Required)
Memorandum
In October 2024, the City of Ann Arbor launched its Household Electronics Collection Events program under a contract with Comprenew. As of October 2025, the City had held four Household Electronics Collection Events with Comprenew. Through these events, the Office of Sustainability and Innovations was able to reduce potential greenhouse gas emissions by nearly 90,000 pounds, which is equivalent to 100,841 miles driven by passenger vehicles. Through these first four events, 3,927 devices were processed, keeping over 61,000 pounds of materials in circulation.
Based on the success of the initial events - particularly in advancing climate goals, community engagement, and effective materials management - the City’s Office of Sustainability and Innovations has elected to expand the program. Under the new contract, the City will host a Household Electronics Collection Event every other month for the next two years. This expansion will enhance the program’s climate and equity impacts by providing greater consistency for the community, offering more date and location options, and increasing the overall volume of materials the City has the capacity to collect.
In October 2025, the City released RFP # 25-49 (Sustainable IT Management and Electronics Collection Events) to obtain competitive bids from IT Asset Disposition firms to execute the next two years of this program. Upon review of the submitted bids by an internal bid review steering committee, it was determined that Comprenew was the most competitive and best positioned to complete the scope of work.
Budget/Fiscal Impact: This work will be completed over the span of two years, with work divided evenly between the two years. Funds for this work are budgeted in the Fiscal Year 2026 and Fiscal Year 2027 budgets for the Office of Sustainability and Innovations.
Staff
Prepared by: Missy Stults, Sustainability and Innovations Director
Reviewed by: Valerie Jackson, Assistant City Attorney - Sustainability
Reviewed by: Kim Hoenerhoff, Financial Analyst
Approved by: Milton Dohoney, Jr., City Administrator
Body
Whereas, The Household Electronics Collection Events program aligns with the City’s A2ZERO goals, promoting strategy 5: Change the Way we Use, Reuse, and Dispose of Materials;
Whereas, The City has received positive feedback from the community from the initial Household Electronics Collection Events held in 2025;
Whereas, Comprenew holds the highest certifications for sustainable and ethical electronics disposition, including the e-steward certification, and their standards for sustainability and equity align with A2ZERO;
Whereas, Comprenew is based in Michigan and keeps materials within the Michigan economy, supporting local circular economy efforts;
Whereas, The Office of Sustainability and Innovations has funding available in Fiscal Year 2026 to fund these services and has included funding for this work in the proposed Fiscal Year 2027 Office of Sustainability and Innovations budget; and
Whereas, This program advances equity in sustainable materials management in Ann Arbor by providing no/low-cost, ethical, and environmentally responsible electronics disposal, while hosting collection events in accessible locations across the City;
RESOLVED, That City Council approve a two-year General Services Agreement with Comprenew in an amount not to exceed $110,000.00 for IT disposition services;
RESOLVED, That City Council approve a 10% contingency in the amount of $11,000.00 to be allocated at the City Administrator’s discretion should additional work be necessary;
RESOLVED, That any remaining funding in the FY26 Office of Sustainability and Innovations expenditure budget related to this General Services Agreement with Comprenew, be carried forward without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said professional services agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.