Title
Resolution to Authorize the Purchase of a Sewer Inspection Van on a Ford E-450 Chassis from Jack Doheny Company and Appropriate Funding from the Fleet Services Fund Balance (Sourcewell - $137,348.42) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of one new sewer inspection van on a Ford E-450 chassis for $137,348.42 from Jack Doheny Company through the Sourcewell government cooperative purchasing program (#120721-RVL) for use by the Public Works Unit of the Public Services Area.
This sewer inspection van will be used by Public Works utility staff to aid in their day to day operations of maintaining and repairing the City’s sewer system infrastructure.
The proposed sewer inspection van will replace a 2016 Ford F-450 sewer inspection van (#2616) with over 6,950 hours of use. The current inspection equipment that is on #2616 is approximately one year old and will be moved over to the new van which will save Public Works about $10,000.00. There is currently no full electric chassis offered in this chassis group size so the new van will be replaced with a gas powered chassis.
RapidView LLC was awarded contract #120721-RVL by the Sourcewell government cooperative purchasing program for sewer equipment. Jack Doheny Company of Northville, MI, is a dealer of record for RapidView under the Sourcewell contract.
Jack Doheny Company complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: Replacement funds in the amount $124,521.00 have been collected by Fleet Services for this asset. The balance of $12,827.42 was transferred to the Fleet Services Fund as a one-time capital contribution from the FY24 Public Works Sewer Utility Fund Operations and Maintenance budget. This FY24 transfer will have lapsed into the Fleet Services Fund fund balance and upon approval of this resolution, will be appropriated to the FY25 Fleet Services Fund Operations and Maintenance budget.
Adequate funding for the purchase of this vehicle is available in the FY25 Fleet Services Fund Operations and Maintenance budget upon approval of the appropriation requests from the Fleet Services Fund fund balance.
This new sewer inspection van will be placed on an 8-year replacement schedule which is consistent with other chassis in this group size. Public Works will have an annual replacement cost of approximately $19,574.00 for this sewer inspection van.
Green Fleet Policy: The Green Fleet Committee approved the need for this new sewer inspection van, that the proposed new vehicle is consistent with the Green Fleet Policy and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase a replacement vehicle for the City’s fleet;
Whereas, Competitive bids were received by the Sourcewell government cooperative purchasing program and RapidView LLC was awarded contract #120721-RVL for sewer equipment and Jack Doheny Company is the local dealer of record for RapidView;
Whereas, Jack Doheny Company complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances; and
Whereas, Adequate funding for the purchase of this vehicle is available in the FY2025 Fleet Services Fund Operations and Maintenance budget upon approval of the appropriation request from the Fleet Services Fund fund balance;
RESOLVED, That City Council approve the issuance of a purchase order to Jack Doheny Company for one new sewer inspection van on a Ford E-450 chassis in the amount of $137,348.42;
RESOLVED, That funding in the amount of $12,827.42 be appropriated from the Fleet Services Fund fund balance to the FY2025 Fleet Services Fund Operations and Maintenance budget; thereby, increasing both the revenue and expenditure budgets;
RESOLVED, That funds for the purchase of this sewer inspection van comes from the FY2025 Fleet Services Fund Operations and Maintenance budget with funds to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (no. 2616) be sold at the next City vehicle auction after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.