Title
Resolution to Approve the Purchase and Installation of a Traffic Management Center Video Wall System Upgrade with Smart Homes, Inc. (State of Michigan MiDEAL - $148,029.48)
Memorandum
The attached for City Council’s review and action is a resolution approving a purchase order with Smart Homes, Inc. to upgrade the Transportation Department’s Traffic Management Center video wall system through the State of Michigan MiDEAL cooperative purchasing program (MiDEAL #MA240000001076). The upgraded system will provide enhanced video processing capacity, updated monitors, and associated data connections to support the City’s traffic-management operations.
The existing video wall supports monitoring of traffic patterns, live traffic incidents, roadway closures, and congestion, allowing Transportation staff to make signal-timing adjustments and manage traffic effectively. The system is also used during major special events, including University of Michigan football games and concerts, and supports coordination with the Ann Arbor Police Department and the Emergency Operations Center through shared traffic-camera feeds. The existing video wall and processing system have reached their maximum capacity for video feeds, limiting the City’s ability to add traffic cameras and incorporate traffic-signal video-detection feeds. The upgraded system will expand processing capacity, improve operational monitoring, support training and meetings through computer-feed display capability, reduce the physical depth of the video wall, and replace aging monitors.
Smart Homes, Inc. complies with the requirements of the City’s Non-Discrimination Ordinance and Living Wage Ordinance.
Budget/Fiscal Impact: Funding for this purchase is available in the approved Major Streets Fund Transportation budget.
Staff
Prepared by: Marc Moreno, Transportation
Reviewed by: Jordan Roberts, Public Service Area Administrator
Reviewed by: Malisa McCreedy, Transportation Manager
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City of Ann Arbor Transportation Department operates a Traffic Management Center video wall system to monitor traffic conditions, traffic incidents, roadway closures, congestion, and traffic-camera feeds throughout the City;
Whereas, The video wall system supports traffic-signal timing adjustments, traffic management during special events, and coordination with the Ann Arbor Police Department and the Emergency Operations Center;
Whereas, The existing video wall and processing system have reached their maximum video-feed capacity and require replacement and upgrade to accommodate additional traffic cameras, traffic-signal video-detection feeds, computer displays, and updated data connections;
Whereas, Smart Homes, Inc. has provided a proposal to furnish and install an upgraded video wall system and associated processing equipment and services;
Whereas, Smart Homes, Inc. complies with the City’s Non-Discrimination and Living Wage ordinances; and
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program with Smart Homes, Inc. as the responsive bidder under contract #MA240000001076 for Conference Room/Training Room Audio Visual Equipment, Installation, and Maintenance - Statewide; and
Whereas, Funding for the video wall system upgrade is available in the approved Major Streets Fund Transportation budget;
RESOLVED, That City Council approve a purchase order with Smart Homes, Inc. for the purchase and installation of Traffic Management Center Video Wall System, in the amount of $148,029.48;
RESOLVED, That a contingency amount of $14,000.00 be established within the project budget and that the City Administrator be authorized to approve change orders not to exceed that amount; and
RESOLVED, That the City Administrator is authorized to take all necessary actions to implement this resolution.