Title
Resolution to Approve a Purchase Order for Utility Infrastructure Materials from Core and Main, LP, (Not-to-Exceed $998,324.27) for One Year (ITB- 4782)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing a purchase order for up to $998,324.27 for utility infrastructure materials from Core and Main, LP.
ITB-4782 was advertised on the City’s website and on the Michigan Inter-governmental Trade Network (MITN) website. Three (3) bids were received and publicly opened on March 12, 2026.
The three bidders were:
1. Core & Main, LP
2. EJ USA Inc.
3. ETNA Supply
Utility infrastructure materials consist of water, sanitary sewer, and stormwater materials commonly used in maintenance, repair and replacement activities. Specific items are bid annually by the City as a result of ongoing industry price fluctuations.
Core and Main, LP was the lowest responsible bidder for the materials requested and is also the only vendor to bid on all material groups listed on the bid. Based upon the historic values from previous procurements from all bidding vendors, Core and Main LP provides the best value based upon a combination of product pricing, lead time, availability, quality, and order accuracy.
Budget/Fiscal Impact: Funding is available in the approved FY26 Sewage Disposal, Stormwater, and Water Supply System Operations and Maintenance Budgets and funding will be available in the appropriate funding sources in FY27 budgets if so, approved by Council. Any materials purchased for capital or project related expenditures will be charged to the appropriate funding source.
Staff
Prepared by: Robert M. West, Public Works Assistant Manager
Reviewed by: Paul Matthews, Public Works Manager
Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Public Works Unit needs to purchase materials for maintenance, repair and replacement work performed on the water supply, sewage disposal and stormwater systems;
Whereas, Three bids (ITB-4782) were received by the Procurement Unit on March 12, 2026, and Core and Main LP was the lowest responsible bidder and the only vendor to bid all material groups;
Whereas, Core and Main LP provides the best value based upon a combination of product pricing, lead time, availability, quality, and order accuracy.
Whereas, Funding is available in the FY26 Sewage Disposal, Stormwater, and Water Supply System Operations and Maintenance Budgets and FY27 is subject to Council budget approval;
Whereas, The bid prices are firm through May 15, 2027;
Whereas, Upon mutual agreement between the City and Core and Main, LP, the pricing provided in this ITB may be extended for one (1) additional one (1) year period not to exceed two (2) years in total; and
Whereas, Core and Main LP complies with the City’s Non-Discrimination ordinance;
RESOLVED, That City Council approve the issuance of a purchase order to Core and Main, LP for an amount not-to-exceed $998,324.27 with unit prices in accordance with ITB-4782 valid until May 15, 2027;
RESOLVED, That the City Administrator by authorized to renew the purchasing agreement in a Not-to-Exceed amount of $998,324.27 for an additional one year period subject to mutual agreement of both parties, and the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.