Title
Resolution to Approve a Purchase Order for Hot Mix Asphalt (HMA) and Emulsion to Cadillac Asphalt, LLC. (Not to Exceed $249,517.00; ITB 4783)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing a purchase order of up to $249,517.00 for the purchase of hot mix asphalt (HMA) and emulsion from Cadillac Asphalt, LLC.
ITB 4783 was advertised on the City’s website and on the Michigan Inter-governmental Trade Network (MITN) website. Two (2) bids were received and publicly opened on March 12, 2026. The bid submitted by Cadillac Asphalt, LLC was reviewed and determined to be the best value for the City based upon the mileage factor outlined in the bid.
The purchased HMA and emulsion will be used for normal street and path maintenance, and for street restoration after work on City water supply, sewage disposal, and stormwater systems.
Budget/Fiscal Impact: Funding is available in the approved FY26 Central Stores Operations and Maintenance budget for the purchase of Hot Mix Asphalt. Funding is also available in the Major and Local Street, Sewage Disposal System, Stormwater System, and Water Supply System Funds Operation and Maintenance budgets to reimburse Central Stores for used materials. Funding will be available in the appropriate FY27 budgets if approved by Council.
Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Robert West, Assistant Public Works Manager
Reviewed by: Paul Matthews, Public Works Manager
Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Public Works must purchase Hot Mix Asphalt (HMA) and emulsion for normal street and path maintenance and for restoration of the same after work on City water supply, sewage disposal, and stormwater systems;
Whereas, The City received two (2) competitive bids (ITB-4783) on March 12, 2026;
Whereas, The bid submitted by Cadillac Asphalt, LLC was reviewed and determined to be the best value for the City;
Whereas, The bid prices are firm through April 25, 2027;
Whereas, Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, Sufficient funds have been budgeted in the approved FY26 Central Stores, Major and Local Street, Sewage Disposal System, Stormwater System, and Water Supply System Funds Operations and Maintenance budgets and will be available in the appropriate FY27 budgets if approved by Council;
RESOLVED, That City Council approve a purchase order for as-needed hot mix asphalt (HMA) and emulsion from Cadillac Asphalt, LLC, in an amount not to exceed $249,517.00; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.