Title
Resolution to Award a Purchase Order for Water Main Materials and Supplies to HD Supply Waterworks ($27,000.00) ITB - 4080
Memorandum
Attached for your review and approval is a resolution to authorize the purchase of materials and supplies totaling $27,000, from HD Supply Waterworks for the Field Operations Service Unit, Public Services Area, with $16,681.85 from ITB - 4080.
City staff prepared and submitted request for bids to several companies for materials and supplies. The bids were divided into five groups, with each group distinguished by the type and size of the materials. HD Supply Waterworks was determined to be the lowest responsible bidder for group 3, totaling $16,681.85.
BIDDER Municipal Supply ETNA HD Supply Ferguson Ent
Group 3 $17,697.04 $17,871.69 $16,681.85 $31,320.80
We previously spent $6,000.00 with HD Supply Waterworks and intend to spend an additional $4,000.00 on miscellaneous materials. These materials are used for normal maintenance work and average less than $1,500 each. The purchase made through this bid will bring our total purchases for the year to approximately $27,000.00.
HD Supply Waterworks received Living Wage and Contract Compliance approval on April 16, 2010.
Funds are available in the Public Services Area, Field Operations Service Unit, Water Supply System's FY 2010, operations and maintenance budget.
Staff
Prepared by: Craig Hupy, Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Public Services Area, Field Operations Service Unit have available funds for this purchase in the FY 2010 Field Operations Unit, Water Supply System's operations and maintenance budget;
Whereas, Staff submitted bid documents for water main materials and supplies to several companies;
Whereas, The bids were divided into five groups with each company having the opportunity to bid on all five groups;
Whereas, It was determined that HD Supply Waterworks was the lowest responsible bidder for group 3, totaling $16,681.85;
Whereas, Field Operations previously spent $6,000.00 with HD Supply and intends to spend an additional $4,000.00 making the total amount of purchases for water main materials and supplies from HD Supply Waterworks for the fiscal year to be approximately $27,000.00; and
Whereas, HD Supply Waterworks received Living Wage and Contract Compliance approval on April 16, 2010;
RESOLVED, That City Council approves the purchase of materials and supplies from HD Supply Waterworks in the amount of $27,000.00; and
RESOLVED, That the City Administrator be authorized to issue purchase orders to HD Supply Waterworks in the amount of $27,000.00, with $16,681.85 for ITB-4080.