Title
Resolution to Authorize a Sole Source Purchase Order to Yunex LLC for Transportation Materials, Supplies, and Products in the Amount of $555,000.00 Annually
Memorandum
Please find attached for your consideration a resolution that authorizes a sole source purchase order to Yunex, LLC for transportation materials, supplies, and products. Staff request $555,000.00 per year for FY24 and FY25, subject to the availability of funding in FY25. This purchase order would support several planned projects and for the purchase of normal maintenance supplies.
Yunex LLC, is the sole area distributor for Siemens Traffic products including: Siemens Traffic Controllers, Siemens SCOOT license, Siemens TACTICS license, Siemens SEPAC software and Siemens Service Support. Additionally, Yunex is the sole distributor of Mobotrex and Eagle Traffic Control Systems, Carmanah Speed signs, Bosch ITS products, Traffic Logix Speed Radar Signs, and Tapco products. These sole source purchases are warranted because the City uses Siemens traffic control systems and supporting software packages to run the traffic signal network. Additionally, the City uses Eagle Traffic Control Systems, Mobotrex products, Bosch ITS products, Traffic Logix Speed Radar Signs, and Tapco delineators. The advantages of sole source supply include reduced inventory requirements, the need to train technicians in the maintenance/operation of only one type of product, and compatibility with existing infrastructure.
Staff requests $555,000.00 for several planned projects and for the purchase of normal maintenance supplies as follows:
• Pauline and Maple signal rebuild ($15,000.00)/sole-source*
• Upgrade traffic signal cabinets at five locations ($115,000.00)/sole-source*
• Cameras at four locations ($50,000.00)/sole-source
• Cabinet Replacement parts: power supplies, cables, controllers, monitors, bus interface units ($75,000.00)/sole source
• Maintenance operations including wear-out and crash damage and support for other City projects ($300,000.00)*
(*Note: some projects will appear on both the Carrier and Gable, Inc. and Yunex resolutions because materials will be procured from both companies to support projects)
Budget/Fiscal Impact: Approximately $405,000.00 of the above-mentioned projects will be funded from the approved FY24 Major Street fund operations and maintenance budget. Approximately, $50,000.00 will be for project support and will be expended against the appropriate capital budget(s). Additionally, $100,000.00 is expected to come from climate action millage funds to support Vision Zero Implementation. In cases of damage caused by third parties, the City seeks restitution by billing responsible parties for damages. Award of the FY25 purchase order would be subject to the availability of funds.
Yunex LLC complies with the requirements of the City’s Non-discrimination Ordinance.
Staff
Prepared by: Marc Moreno, Transportation Supervisor
Raymond Hess, Transportation Manager
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr, City Administrator
Body
Whereas, The City anticipates the need to purchase $555,000.00 worth of traffic control materials and supplies for annual maintenance activities and capital project support;
Whereas, Yunex LLC is the Sole area distributor in Michigan for Siemens Traffic Controllers, Siemens SCOOT license, Siemens TACTICS license, Siemens SEPAC software, Siemens Service Support, Mobotrex and Eagle Traffic Control Systems, Carmanah Speed signs, Bosch ITS products, Traffic Logix Speed Radar Signs, and Tapco products which are used to maintain and operate the City of Ann Arbor traffic signals;
Whereas, Sufficient funds are included in the approved FY 24 Major Street Fund Operations and Maintenance budget, climate action millage fund and appropriate approved capital budgets and will be available in FY25 if so, approved by Council; and
Whereas, Yunex LLC complies with the City’s Non-Discrimination Ordinance;
RESOLVED, City Council approve a sole source purchase order to Yunex LLC in the amount of $555,000.00 in FY24 and $555,000.00 for FY25 for transportation materials, supplies, and products; and
RESOLVED, That Council authorize the City Administrator to take the necessary administrative actions to implement this resolution.