Title
Resolution to Award a Construction Contract to Hoffman Brothers, Inc. in the amount of $339,886.46 (ITB 4689) for the Schoolgirls Glen Culvert Replacement Project and to Appropriate $200,000.00 from the Stormwater Sewer System Fund Balance (8 Votes Required)
Memorandum
Attached for your approval is a resolution to award a contract to Hoffman Brothers, Inc. in the amount of $339,886.46, for the construction of the Schoolgirls Glen Culvert Replacement project.
This project will replace severely deteriorated stormwater culverts at Schoolgirls Glen along Nichols Drive within the Arboretum, which provides for the conveyance of stormwater under Nichols Drive from the Schoolgirls Glen open channel to the outlet at the Huron River. This area of the Arboretum is on City of Ann Arbor property and the culverts are under City of Ann Arbor jurisdiction. Construction is scheduled to occur over the winter of 2021/2022.
Plans and specifications were advertised through BidNet (ITB 4689). Four bids were received and opened on September 2, 2021. The lowest responsible bid was submitted by Hoffman Brothers, Inc. in the amount of $339,886.46. A summary of the bids is attached. Hoffman Brothers, Inc. complies with the requirements of the non-discrimination, conflict of interest, and living wage ordinances and has submitted the appropriate responsible contractor documentation.
Budget/Fiscal Impact: The approved Capital Improvements Plan (CIP) includes the Schoolgirls Glen Culvert Replacement Project (UT-ST-18-15) and partial funding is approved in the Stormwater Capital Budget. Current project estimates exceed the original project budget; therefore, a $200,000.00 supplemental appropriation is necessary. Any long-term maintenance associated with the proposed work would be budgeted from Stormwater Operations and Maintenance funds.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: John Fournier, Acting City Administrator
Body
Whereas, The existing Schoolgirls Glen Culvert is in deteriorated condition, and is under the jurisdiction of the City of Ann Arbor;
Whereas, The Capital Improvements Plan (CIP) includes the Schoolgirls Glen Culvert Replacement Project (UT-ST-18-15);
Whereas, Funding for the project is available in the approved Stormwater System Fund Capital Budget and Unobligated Fund Balance;
Whereas, The City received competitive bids on September 2, 2021, and Hoffman Brothers, Inc. was the lowest responsible bidder with a bid of $339,886.46;
Whereas, The proposed contract sets forth the services to be performed and the payments to be made, all of which are agreeable to the City;
Whereas, Hoffman Brothers, Inc. complies with the requirements of the Non-Discrimination, Conflict of Interest, and Living Wage Ordinances; and
Whereas, Hoffman Brothers, Inc. has submitted the responsible contractor documentation.
RESOLVED, That Council approve a contract with Hoffman Brothers, Inc. in the amount of $339,886.46 for the Schoolgirls Glen Culvert Replacement Project (ITB 4689);
RESOLVED, That a contingency amount of $35,000.00 be established within the project budget and that the City Administrator be authorized to approve change orders to the construction contract with the Hoffman Brothers not to exceed that amount, in order to satisfactorily complete this Project;
RESOLVED, That $200,000.00 be Appropriated from the Stormwater Sewer System Fund Balance; thereby, increasing the Stormwater Capital Revenue and Expenditure Budgets.
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.