Title
Resolution to Amend Purchase Order 2024-0410 with Fredrickson Supply for Two Automated Side Load Refuse Trucks on Autocar Chassis in the Amount of $75,856.80 (Amended PO Amount of $922,262.80) (8 Votes Required)
Memorandum
On October 2, 2023, City Council approved Resolution #23-366 which authorized the issuance of purchase order #2024-0410 in the amount of $846,406.00 to Fredrickson Supply for two Labrie automated side load refuse trucks on Autocar Chassis under the Sourcewell cooperative purchasing contract #091219-LEG. These refuse trucks are used by the Solid Waste department of the Public Works Area for residential trash and compost pick up.
Labrie, the body manufacturer for the City’s side load refuse trucks, has recently made its pendulum packer design available on automated side load refuse trucks. The Solid Waste department demoed this truck back in June and was impressed with its operation and design. This new packer design eliminates a lot of moving parts, it also eliminates the slop boxes where the packer cylinders are installed and get built up with trash or compost sludge which causes the cylinders to wear out quicker. The biggest benefit is that the design will eliminate the need to do packer floor rebuilds which cost approximately $55,000.00 each time and removes the truck from service for about five weeks. The City currently does one or two rebuilds in a life cycle of our side load refuse trucks. This new design will reduce operating costs and vehicle downtime.
While the trucks were ordered last fall, Fredrickson is still waiting for the chassis to be built before they can install the packer bodies. As the chassis builds are still some time out, the change in packer design from the traditional style to the pendulum style will not create a delay in the delivery of these finished vehicles to the City.
Budget/Fiscal Impact: Changing to the pendulum style packer will increase the cost of each truck in the amount of $37,928.40 for a total increase of $75,856.80 to this PO. The revised PO amount will be $922,262.80. Resolution #23-366 also authorized a chassis surcharge contingency in the amount of $20,000.00. This contingency authorization will remain available for use if needed and approved by the City Administrator.
The Solid Waste Fund has made a onetime capital contribution of $75,856.80 to the Fleet Services Fund to cover the increased cost resulting from this packer design change. This transfer has been received as capital contribution revenue in the FY2025 Fleet Services Fund Operations and Maintenance budget and with appropriation of this revenue to the expenditure budget, adequate funding for this packer design change is available in the approved FY2025 Fleet Services Fund Operations and Maintenance budget.
Fredrickson Supply complies with the City’s Conflict of Interest and Non-Discrimination ordinance requirements.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, On October 2, 2023 City Council approved Resolution #23-366 which authorized the issuance of purchase order #2024-0410 with Fredrickson Supply in the amount of $846,406.00 for two Labrie automated side load refuse trucks on Autocar Chassis;
Whereas, Solid Waste and Fleet Services have determined that changing these vehicles from a traditional style packer design to a newly available pendulum packer design will reduce operating costs and equipment downtime;
Whereas, The pendulum packer design increases the cost of the two vehicles a total of $75,856.80 and an amendment to purchase order #2024-0410 is needed to address this deficiency;
Whereas, Fredrickson Supply complies with the City’s Conflict of Interest and Non-Discrimination ordinance requirements; and
Whereas, Upon appropriation of the Solid Waste Fund’s capital contribution made for this packer design change, adequate funding for this purchase is available in the FY2025 Fleet Services Fund Operations and Maintenance budget;
RESOLVED, That the City Council approve an amendment to the Fredrickson Supply purchase order #2024-0410, increasing the amount by $75,856.80 to an amended total of $922,262.80;
RESOLVED, That $75,856.80 be appropriated to the FY2025 Fleet Services Fund Operations and Maintenance expenditure budget with the source of revenue being capital contributions received from the Solid Waste Fund for this amendment;
RESOLVED, That funding for this amendment comes from the FY2025 Fleet Services Fund Operations and Maintenance budget with funds to be available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.