Title
Resolution to Approve the Purchase of a Compact Excavator from AIS Construction Equipment Corporation (MiDeal Contract #071B7700090; $49,261.52)
Memorandum
The attached resolution authorizes the purchase of one new John Deere 35G Compact Excavator at a total cost of $49,261.52 from AIS Construction Equipment Corp. through the State of Michigan MiDeal cooperative purchasing program (contract #071B7700090) for use by the Public Services Area, Public Works Unit.
The compact excavator listed in this resolution will replace an existing 2005 Vermeer trencher (#4782) which is used by the Signs & Signals unit. The Signs & Signals unit requested to replace the trencher with a compact excavator to reflect the changes in how they operate. These days, underground conduit and cabling is installed using directional boring equipment instead of long open trenches. A compact excavator maximizes flexibility by allowing bore pit excavations, open trenching if needed, and other excavation functions. The compact excavator is about 30% less expensive than a replacement trencher.
AIS Construction Equipment Corporation was awarded contract #071B7700090 by the State of Michigan MiDeal cooperative purchasing program for Construction Equipment. The City of Ann Arbor is a member of MiDeal.
Adequate funding for the purchase of this equipment has been budgeted in the approved FY 17 Fleet Services operations and maintenance budget.
AIS Construction Equipment Corp. complies with the requirements of the City’s non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase replacement equipment for the City’s fleet;
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program;
Whereas, AIS Construction Equipment Corporation received the MiDeal contract for Construction Equipment;
Whereas, AIS Construction Equipment Corporation complies with the requirements of the City’s Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of this equipment is available in the FY 17 approved Fleet Services Fund operations and maintenance budget;
RESOLVED, That the City Council approves the issuance of a purchase order to AIS Construction Equipment Corporation for one new John Deere 35G Compact Excavator for a total amount of $49,261.52;
RESOLVED, That funds for the purchase of this equipment comes from the Fleet Services Fund FY17 budget with funds to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (no. 4782) be sold at the next City vehicle auction held after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.