Title
Resolution to Approve a Construction Contract with Toebe Construction LLC for the East Huron River Retaining Wall Replacement and Road Reconstruction Project (RFP 26-02; $711,959.00)
Memorandum
Attached for your review and approval, please find a resolution to approve a construction contract between the City of Ann Arbor and Toebe Construction LLC in the amount of $711,959.00 for the East Huron River Retaining Wall Replacement and Road Reconstruction Project (RFP 26-02).
E. Huron Drive has been experiencing severe erosion problems and retaining wall failure along the north side of the road between Chalmers Drive and Riverside Drive, leading to the settlement and cracking of the road surface. The scope of this project includes replacement of the existing non-functional retaining wall with a mechanically stabilized earth retaining wall and reconstruction of the roadway. Replacement of the retaining wall is urgent to prevent further failure of the embankment supporting the road.
The construction of the project is scheduled to begin in March or April of 2026 and continue through June 2026.
Engineering staff supervised the creation of plans and contract documents and bid the project through the City’s Procurement Unit. On January 22, 2026, seven (7) proposals were received for this work. A selection committee comprised of Public Services staff reviewed the proposals and determined which bidder was the Best Value based on the criteria in ORD-21-41:
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:
1. Toebe Construction
2. Z Contractors
3. E.T. MacKenzie Company
4. Fonson Company
5. Erie Construction
6. Major Contracting
7. Highland Services
Toebe Construction received the highest score among the proposals reviewed by the selection committee. Therefore, staff recommend awarding the contract for this project to Toebe Construction. Toebe Construction complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: This project is included in the Capital Improvements Plan (OI-25-01). The estimated total cost of the project is $1,100,000.00. Funding for the project is available in the approved Major Streets Capital Budget.
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The East Huron River Drive retaining wall between Chalmers Drive and Riverside Drive is in the process of failing, which is leading to the gradual settlement of the road surface;
Whereas, Replacement of the retaining wall is urgent to prevent further failure of the embankment supporting the road;
Whereas, Funding for the project is available in the approved Major Streets Capital Budget;
Whereas, The City of Ann Arbor received seven (7) proposals for this work on January 22, 2026, and Toebe Construction LLC received the highest score among the proposals reviewed by the selection committee; and
Whereas, It is now necessary to enter into a contract with Toebe Construction, Inc. for the performance of this work;
RESOLVED, That City Council approves a construction contract with Toebe Construction LLC in the amount of $711,959.00 for the East Huron River Retaining Wall Replacement and Road Reconstruction Project (RFP 26-02);
RESOLVED, That a contingency amount of $71,200.00 be established within the project budget and that the City Administrator be authorized to approve construction change orders not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.