Title
Resolution to Approve a Purchase Order for the Rental of Refuse Trucks from Premier Truck Sales & Rental Inc. (Sourcewell - NTE $230,100.00)
Memorandum
The attached resolution approves the rental of refuse trucks at a total cost not to exceed $230,100.00 from Premier Truck Sales & Rental for use by the Public Services Area, Public Works Unit. Premier Truck Sales & Rental of Valley View, OH was awarded a contract for rental refuse trucks under the Sourcewell (#091219-THC) cooperative purchasing programs.
The City rents refuse trucks each fall as part of our leaf pickup program. It is not cost effective for the City to own and maintain this additional equipment year-round so rental equipment is an excellent solution. Additionally, the City will have occasion to rent equipment to deal with short term needs related to specific events (student move-out, etc.) or that result from a vehicle being out of service for repairs for an extended period.
Public Works has requested the rental of five 25 yard rear load refuse trucks for three months each for leaf pickup. At the rate of $8,100.00 per month, those trucks rent for $121,500.00. Pickup and delivery currently runs $500.00 per truck, each way, for an additional $5,000.00. With the uncertainty of leaf collection season, we included a contingency of $20,000.00 to cover additional rental time if needed, for an estimated total of $146,500.00 for the leaf collection program equipment. An additional $83,600.00 has been added to the resolution to cover additional non-leaf pickup rental trucks for FY24. This includes a side load refuse truck that is currently being rented due to an extended repair and a rear load truck that is needed with the delayed delivery of the EV refuse truck ordered in June 2021. These additional funds may also include special events, unexpected breakdowns, or additional routes needed for refuse trucks.
Premier Truck Sales & Rental Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: Funding for the rental of refuse trucks is included in the approved FY24 Solid Waste Fund operations and maintenance budget or appropriate fund as necessary.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City utilizes refuse truck rentals as part of the leaf collection program each fall;
Whereas, Competitive bids were received by the Sourcewell cooperative purchasing program for refuse truck rentals;
Whereas, Premier Truck Sales & Rental Inc. of Valley View, OH received the contract for refuse truck rentals from Sourcewell (contract number 091219-THC);
Whereas, Premier Truck Sales & Rental Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances; and
Whereas, Adequate funding for the rental of this equipment in the amount of $230,100.00 is available in the approved FY24 Solid Waste Fund operations and maintenance budget or appropriate fund as necessary;
RESOLVED, That City Council approve a purchase order with Premier Truck Sales & Rental Inc. for refuse truck rentals in an amount not to exceed $230,100.00 for FY24; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution including any changes or amendments that do not exceed the contingency amount.