Title
Resolution to Approve Amendment No. 2 to the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc., for Water Treatment Professional Engineering Services ($200,000.00)
Memorandum
This memorandum and resolution requests approval of Amendment No. 2 to the professional services agreement for professional engineering services with Fishbeck, Thompson, Carr & Huber, Inc. (FTCH). Council approved a professional services agreement for $200,000 with FTCH in June 2016 as part of Resolution No. R-16-212, and Amendment No. 1 with FTCH in November 2017 as part of Resolution No. R-17-408.
The City is seeking a second amendment to accommodate additional professional engineering service needs over for the duration of the contract. FTCH is currently supporting Public Services on numerous projects within the Water Treatment Services Unit (WTSU), as well as providing on-site professional engineering assistance to the Water Treatment Plant. The task-based contract is effective through FY19.
As of the end of FY18, FTCH has completed an Ammonia System Improvements Study, the Water System Asset Management Plan, a Chemical Feed System Evaluation Study, Ammonia System Modifications Design, and it continues to provide on-site assistance to the WTP Senior Utilities Engineer on several capital improvements, maintenance projects and implementation of the Water System Asset Management Plan.
Ongoing projects include: the Steere Farm Well Engine Replacement, Abandoned Water Supply Well Plugging, 2018 WTP Architectural and Structural Repairs, FERC Part 12 Inspection and Economic Analysis, Lime Residuals Removal Project, and the Ozone Chiller Replacement at the WTP.
FTCH has demonstrated its experience in a wide range of disciplines, and that its responsive and cost effective in meeting diverse needs on complex engineering tasks associated with the WTSU.
Additional professional engineering services are required to support the Water Treatment Services Unit with capital, operation, and maintenance projects at the Water Treatment Plant and associated facilities, recreational dams, and hydroelectric dams; and to maintain the aggressive capital improvement project schedule through FY19.
Based upon the remaining capital needs, it is recommended that City Council approve Amendment No. 2 in the amount of $200,000.00 to the professional services agreement with FTCH, to provide additional Professional Engineering Services for the remaining life of the contract, through FY19.
FTCH complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinance.
These engineering services are to be funded from the approved Water Supply System Operations and Maintenance budget, Parks Maintenance and Capital Improvement Millage, the General Fund operating budget and capital budgets, for which services are rendered. Tasks will be assigned on as-needed basis to the appropriate fund.
Staff
Prepared by: Brian Steglitz, P.E., Water Treatment Services Unit Manager
Reviewed by: Craig Hupy, Public Services Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Additional funds and professional engineering services, beyond what the City has already appropriated and procured, are necessary to maintain the Water Treatment Services Unit capital improvement and maintenance project schedule;
Whereas, To address these needs, the Water Treatment Services Unit seeks a second amendment to the City’s Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. for Water Treatment Professional Engineering Services;
Whereas, Funds are available in the FY19 Water Supply System Operations and Maintenance budgets, Parks Maintenance and Capital Improvement Millage, the General Fund Operating Budgets (Hydroelectric) and FY19 Capital Budget; and
Whereas, Fishbeck, Thompson, Carr & Huber, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That the Amendment No. 2 to the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. for Water Treatment Professional Engineering Services is approved in the amount of $200,000.00;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute Amendment No. 2 to the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the funds be available for the life of the project(s) without regard to fiscal year until the Professional Service Agreement ends on June 30, 2019.