Title
Resolution to Approve a General Services Agreement with Utilities Instrumentation Services, Inc for On Call Electrical and Instrumentation Support Services at the Wastewater Treatment Plant, RFP #23-32 (Not to exceed $100,000.00)
Memorandum
Your approval is requested for a General Services Agreement with Utilities Instrumentation Services, Inc. (UIS), in the not-to-exceed amount of $100,000.00, (estimated $24,000.00 annually) through FY25 with an optional two-year extension estimated at $26,000.00 annually through FY27 for on-call electrical and instrumentation support services at the City’s Wastewater Treatment Plant (WWTP). and six sewage lift stations.
In May 2023, the City issued RFP #23-32 for on-call electrical and instrumentation services for the WWTP for FY24 and FY25, with an optional extension for FY26 and FY27. The scope of work involves transformer testing, infrared testing of switchgears, testing of medium voltage breakers at City substations and generators, programming and calibration of instrumentation, Supervisory Control and Data Acquisition (SCADA) support and troubleshooting, and Programmable Logic Controller (PLC) programming. This contract will be task-based and reflect the fees as identified in the proposal.
On June 13, 2023, the City received one proposal from UIS for these services. WWTP staff reviewed the proposals and determined that UIS was qualified to perform this work, based on the qualified staff and competitive pricing.
UIS complies with the requirements of the City’s Non-Discrimination and Living Wage ordinance.
Budget/Fiscal Impact: These services are included in the approved FY24 WWTP Operation and Maintenance Budget for the Sewage Disposal System. Funds to finance the work to be performed under this contract during future fiscal years will be included in the requested WWTP Operation and Maintenance Budget for the Sewage Disposal System for those fiscal years, if so approved by City Council.
Staff
Prepared by: Nicholas Jaworski, Assistant Manager, WWTSU
Reviewed by: Keith Sanders, Manager, WWTSU
Reviewed by: Brian Steglitz PE, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City issued a Request for Proposal for On-Call Electrical and Instrumentation Support Services, RFP# 23-32;
Whereas, The work included in RFP #23-32 are necessary to maintain the function and operation of critical Wastewater Treatment Services electrical and instrumentation infrastructure;
Whereas, On June 13, 2023, the City received one proposal from Utilities Instrumentation Services, Inc. (UIS) for these services;
Whereas, WWTP staff reviewed the proposals and determined that UIS was qualified to perform this work and their fees were competitive;
Whereas, UIS complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, Funds for this work is available in the approved FY24 WWTP Operation and Maintenance Budget of the Sewage Disposal System;
RESOLVED, That City Council approve a General Services Agreement with Utilities Instrumentation Services, Inc. in the amount not-to-exceed $100,000.00 for Electrical and Instrumentation Support Services through FY27;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to extend the contract with Utilities Instrumentation Services, Inc. for FY26 and FY27 provided both parties agree to an extension and subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.