Title
Resolution to Approve Change Order No. 2 with Ajax Paving Industries, Inc. for the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project; ($151,692.50 Increase, Total Contract Amount $4,779,986.04)
Memorandum
Attached for your review and approval is a change order to the construction contract with Ajax Paving Industries, Inc. for the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project (RFP 22-25).
This project consists of performing road rehabilitation work for Huron Parkway, Tuebingen and Geddes Ave, including a new stormwater storage system, existing stormwater system replacement, curb replacement, and paving. Huron Parkway and Tuebingen were constructed last year. Final quantities for this portion of the project were balanced via Change Order 1 (total $397,397.94), which was approved administratively within the approved contingency for the project.
The additional contract work for Change Order No. 2 for $151,692.50 includes a section of water main to add a valve and hydrant, and additional sanitary manhole, additional subgrade undercutting due to bad soil conditions, additional curb removal and replacement due to unforeseen conditions, and the balancing of some final pay items.
The initial contract award, including contingency equaled $4,655,895.60. The total change order amount for Change Order 1 and 2 is $549,090.44, which exceeds the contingency originally approved by Council ($425,000.00) by $124,090.44. Change Order 2 will bring the total contract amount to $4,779,986.04.
Budget/Fiscal Impact: Funding for the project and this change order is available in the approved Street, Bridge and Sidewalk Millage Fund, Sidewalk Construction Millage, Stormwater Fund, Water Supply System Fund, and Sewage Disposal System Fund.
Fund Total Project Cost
*Street, Bridge and Sidewalk Millage Fund $ 4,435,000.00
Stormwater Fund $ 916,000.00
Sidewalk Construction Millage Fund $ 55,000.00
Water Supply System Fund $ 85,000.00
Sewage Disposal System Fund $ 17,000.00
TOTAL $ 5,508,000.00
*$1,000,000.00 reimbursement from County Road Millage
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Based upon the condition assessment and ratings of the existing pavements on Geddes Avenue (Observatory St. to Highland Rd.) and Huron Parkway/Tuebingen Parkway (Nixon Rd. to Traver Blvd.) there is a demonstrated need to resurface these roadways and make other related infrastructure improvements;
Whereas, The work included in Change Order No. 2 is required to complete the project;
Whereas, The existing approved contingency amount of $425,000.00 is insufficient to cover the additional work in Change Order No. 2; and
Whereas, Funding for this change order is available from the Street, Bridge and Sidewalk Millage Fund, Sidewalk Construction Millage, Stormwater Fund, Water Supply System Fund, and Sewage Disposal System Fund;
RESOLVED, That City Council approve Change Order No. 2 to the construction contract with Ajax Paving Industries, Inc. in the amount of $151,692.50 for a total contract amount of $4,779,986.04 for additional work on the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project (RFP 22-25); and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.