Title
Resolution to Increase Purchasing Authority with Henry Ford Health from $30,000.00 per year, as Authorized in City Council Resolution R-23-020, to $40,000.00 per year for On-Site Medical Surveillance Services ($10,000.00 increase per year)
Memorandum
Attached for your approval is a resolution authorizing an increase in purchasing authority with Henry Ford Health for on-site medical surveillance services. Henry Ford Health has an existing contract to provide the City with on-site occupational medical surveillance testing services including annual audiograms, respirator user clearance and fit testing, tuberculosis testing and other services as required by Michigan Occupational Safety and Health regulations. In 2022, the City Safety Unit issued RFP 22-72 and evaluated four proposals. A professional services agreement between the City and Henry Ford Health was executed on January 27, 2023, as authorized by City Council Resolution R-23-020. No changes are being made to Henry Ford Health’s fee schedule. However, the City Safety Unit has required more on-site visits from Henry Ford Health than was previously anticipated to complete the required annual testing, which requires an increase in purchasing authority. In addition, the resolution seeks authorization for administrative approval of two (2) two-year renewal terms pursuant to the same terms and conditions.
Budget/Fiscal Impact: Funding for the project is available in the approved FY 26 City Safety Unit budget.
Staff
Prepared by: Doug Forsyth, City Safety Manager
Reviewed by: Michelle Landis, Senior Assistant City Attorney
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, City Council Resolution R-23-020 authorized the City to execute a three-year contract with Henry Ford Health, not to exceed $30,000.00 per year, starting in January 2023;
Whereas, Pursuant to Resolution R-23-020, the City executed a professional services agreement with Henry Ford Health in January of 2023 for on-site occupational medical surveillance testing services including annual audiograms, respirator user clearance and fit testing, tuberculosis testing and other services as required by Michigan Occupational Safety and Health regulations (“Agreement”);
Whereas, The City is satisfied with Henry Ford Health’s services;
Whereas, The Agreement, including Henry Ford Health’s fee structure, will remain unchanged, but the City requires additional on-site services to complete all required annual testing for City employees;
Whereas, The existing approved spending authorization of $30,000.00 per year is insufficient to cover anticipated costs; and;
Whereas, Additional funding for the services under the Agreement is available in the approved City Safety Unit Fund Budget;
RESOLVED, That City Council approves an increase in the purchasing authority under the Agreement, by $10,000.00 per year, for a total amount not to exceed $40,000.00 per year;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the City Administrator be authorized to approve two (2) two-year renewal terms under the same terms and conditions, at the City’s discretion.