Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Spalding DeDecker Associates, Inc. for General Civil Engineering and Surveying Services (Additional $100,000.00 for a Contract Total of $600,000.00)
Memorandum
This memorandum and resolution requests approval of Amendment No. 1 to the Professional Services Agreement with Spalding DeDecker Associates, Inc. (SD) for General Civil Engineering and Surveying Services. City Council approved a professional services agreement for $500,000.00 with SD on August 7, 2023 as part of Resolution No. R-23-277.
Under the current contract, SD has provided engineering and surveying services for a variety of projects, including the Dexter Road Sidewalk and Stormwater Improvements Project. They have demonstrated themselves to be experienced in a wide range of disciplines, responsive, and cost effective in meeting the diverse needs on complex engineering tasks.
SD designed the Dexter Road Sidewalk and Stormwater Improvements Project, during which the scope of the design expanded to include additional sidewalk gap elimination and sidewalk repair, as well as additional storm water management analyses. City staff has also requested that they provide construction staking for the project. Due to the additional design work requested by the City, as well as other requested work through the contract, the total amount authorized on this contract by Council will soon be expended. This Resolution will increase the authorized amount for the contract to allow SD to complete their work on the Dexter Road project through an amendment.
SD complies with the requirements of the Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: Funding for these services is available within the approved Dexter Road Sidewalk and Stormwater Improvements project budget.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Council approved a professional services agreement for $500,000.00 with Spalding DeDecker Associates, Inc. (SD) in August 2023 as part of Resolution No. R-23-277;
Whereas, SD has demonstrated the required experience, professional qualifications, and competitive fee schedule for the required services, and has performed well to date under the existing contract;
Whereas, SD has in-depth knowledge and experience to date with the Dexter Road Sidewalk and Stormwater Improvements Project and therefore will provide construction staking for the project;
Whereas, Staff is seeking to amend the Professional Services Agreement with SD for General Civil Engineering and Surveying Services because the contract balance is projected to be exhausted prior to the completion of the requested tasks;
Whereas, The cost of this amendment will be paid for within the approved project budget; and
Whereas, SD complies with the requirements of the Non-Discrimination and Living Wage ordinances;
RESOLVED, That City Council approves Amendment No. 1 to the Professional Services Agreement with Spalding DeDecker Associates, Inc. for General Civil Engineering and Surveying Services by $100,000.00; increasing purchasing authority from $500,000.00 to $600,000.00;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Amendment No. 1, after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution, including signing all necessary documents and sub-agreements.