Title
Resolution to Approve a Purchase Order to Amerinet of Michigan, Inc. for Networking Equipment, Software and Related Services to Replace Legacy Equipment and Upgrade the City’s Current Network to a Fabric Connected Network ($212,861.93)
Memorandum
This memorandum and resolution request approval of a purchase order to Amerinet of Michigan, Inc in the amount of $212,861.93 to purchase the required networking equipment, software and related services to replace legacy equipment and upgrade the City’s current network to a fabric connected network.
We will replace a portion of the existing network that has been in service for roughly 9 years and is at the end of its useful life. Information Technology normally replaces network hardware on a 5 to 7-year renewal schedule.
In addition to remediating legacy network equipment, technology built into the new network hardware will provide additional state-of-the-art security against unwanted attacks, be easier to manage and administer, will provide redundancy, and will better accommodate the platform for future Smart City initiatives.
Included in the purchase is an upgrade to the Extreme Management Center software that is used to monitor, configure, and maintain all the Extreme Networks equipment used on the City’s network. Also included with this purchase is the necessary licensing to upgrade the wireless network infrastructure that is approved and budgeted for in FY21 due to it being end of life.
Budget/Fiscal Impact: Information Technology has included and budgeted for the cost of the purchase FY 2021.
Staff
Prepared by: David Harris, Network Manager
Reviewed by: Tom Shewchuk, IT Director
Reviewed by: Matthew Horning, Interim CFO and Financial Service Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, AmeriNet of Michigan, Inc. extends discounted pricing to the City of Ann Arbor through GSA Schedule IT 70 - GS-35F-0511T and currently holds the City’s support and maintenance agreement of Extreme Networks network switches and software;
Whereas, AmeriNet of Michigan, Inc. was named a Platinum Partner by Extreme Networks;
Whereas, The Interim City Administrator hereby recommends procurement of this purchase without competitive bidding as no advantage would result because AmeriNet offers the lowest price for this unique and preferred product;
Whereas, Funding for the Extreme Networks fabric connected network is budgeted for and available in the approved FY 2021 Information Technology Fund budget; and
Whereas, Amerinet of Michigan, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances<https://a2central.a2gov.org/resources/Documents/APP%20Documents/APP%20107%20-%20executed%205-10-18.pdf>
RESOLVED, That City Council approve a purchase order with Amerinet of Michigan, Inc. for the purchase of the required networking equipment, software and related services to move the City’s current network to a fabric connected network in the amount of $212,861.93; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution including execution of any changes that do not exceed the amounts authorized herein.