Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with All Weather Comfort Solutions LLC for Weatherization Services (Additional $45,000.00 for a Not-to-Exceed Contract Total of $315,000.00)
Memorandum
This resolution requests approval of Amendment No. 1 to the Professional Services Agreement for Weatherization Services with All Weather Comfort Solutions LLC. City Council approved a Professional Services Agreement for $270,000.00 with All Weather Comfort Solutions on June 1st, 2026, in Resolution R-26-0809.
At the time of contract approval, the City had a budget of $400,000.00 for weatherization (insulation) work in the neighborhood (funded by the Michigan Public Services Commission grant).
Since the original contract approval, we have identified additional need for weatherization work and received a reallocation of grant funds increasing weatherization funding to $812,500.00 Grant funds must be fully expended by August 15th, so timely completion of the work is essential.
Given All Weather Comfort Solution’s confirmed ability to handle an increase in work assignments, Staff seeks to increase their contract to reflect the increased total funding and their larger share of the total work assignments.
All Weather Comfort Solutions complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: The funding for these services is available in the approved project budget, funded by the Michigan Public Service Commission.
Staff
Prepared by: Jordan Larson, Community Engagement Innovation
Reviewed by: Missy Stults, Office of Sustainability and Innovations Director
Reviewed by: Kim Hoenerhoff, Financial Analyst
Reviewed by: Valerie Jackson, Assistant City Attorney
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, City Council approved a Professional Services Agreement with All Weather Comfort Solutions LLC for $270,000.00 for weatherization services in May 2026 (R-26-0661);
Whereas, Additional funding has been allocated for weatherization in the Bryant neighborhood through the Michigan Public Services Commission grant, and that funding must be fully expended by August 15, 2026;
Whereas, All Weather Comfort Solutions LLC has confirmed their capacity to complete more jobs;
Whereas, Staff is seeking to amend the Professional Services Agreement with All Weather Comfort Solutions LLC to assign them additional jobs reflecting their capacity and the additional grant funding available;
Whereas, The cost of this amendment will be covered by grant funding; and
Whereas, All Weather Comfort Solutions LLC complies with the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That City Council approve Amendment No. 1 to the Professional Services Agreement with All Weather Comfort Solutions LLC for weatherization services to increase the compensation amount by $45,000.00 to an amended not-to-exceed amount of $315,000.00;
RESOLVED, That City Council approve a 10% contingency to be allocated at the City Administrator’s discretion should additional work be necessary;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Amendment No. 1 after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That the funds be available for the life of the project(s) without regard to fiscal year; and
Resolved, That the City Administrator is authorized to take all appropriate actions to implement this resolution.