Title
Resolution to Approve Purchase of Servers from Dell Marketing L. P. ($244,292.40)
Memorandum
Attached for your review and approval is a resolution authorizing the payment to Dell Marketing L. P. for six new Dell servers to provide the compute capacity for the City. We are purchasing these servers to replace eight existing servers that are aging and have reached end of support. These servers provide 80% of the compute capacity for the on-premise City data centers. This quote has been generated with the MiDEAL cooperative purchasing agreement.
Budget/Fiscal Impact: FY26 costs are $224,084.00. A 10% contingency ($22,408.40) is requested to cover any additional costs which may occur. This expense was planned and budgeted for in the FY26 Information Technology Services Budget.
Staff
Prepared by: Jennifer Grimes, Infrastructure and Cybersecurity Manager
Reviewed by: Joshua Baron, Director, Information Technology Services Unit
Approved by: Milton Dohoney, Jr., City Administrator
Body
Whereas, Whereas, Dell servers provide key services to the City of Ann Arbor on-premises data center;
Whereas, The purchase of six new servers will replace eight existing servers, which are aging and have reached end of support;
Whereas, The proposed purchase of six new servers has been procured through the MiDEAL cooperative purchasing arrangement in accordance with City Code section 1:316(2);
Whereas, It is recommended that the City exercise its right to participate in such cooperative purchasing arrangement in accordance with such City Code section; and
Whereas, The City will be invoiced by Dell Marketing L. P. $224,084.00 and this amount has been budgeted in the FY26 Information Technology Services Budget;
RESOLVED, That City Council approve a purchase order with Dell Marketing L.P. for the acquisition of six new servers in FY26, pursuant to the attached quote, at a cost of of $224,084.00;
RESOLVED, That City Council approve a ten percent (10%) contingency for this project in the amount of $22,408.40, subject to City Administrator approval;
RESOLVED, That the City Council finds that the MiDEAL cooperative purchasing arrangement is cost-effective and in the City’s best interest;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution including execution of any authorized renewals and any changes or amendments that do not exceed the amounts authorized herein.