Title
Resolution to Authorize the Purchase of Four Ford Mustang Mach-E’s from Lunghamer Ford and Appropriate Funding (State of Michigan MiDeal - $157,852.00) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of four Ford Mustang Mach-E’s at $39,463.00 each for a total of $157,852.00 through the State of Michigan MiDeal cooperative purchasing program (MA240000001208) from Lunghamer Ford, Owosso, Michigan.
The building and rental inspection department of the Community Services Unit has requested the purchase of these four vehicles for the four new full-time positions that they have opened in their department. These vehicles will be used to go around the City for building inspections.
The Ford Mustang Mach-E is a full electric vehicle.
Lunghamer Ford, Owosso, MI, is the lowest responsive bidder to the State of Michigan MIDeal cooperative purchasing program for these vehicles.
Lunghamer Ford complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: The building and rental inspection department has made a one-time capital contribution to Fleet Services from the Construction Fund expenditure budget in the amount of $157,852.00 for the purchase of these four vehicles. The transfer will be received as capital contribution revenue in the FY2025 Fleet Services Fund Operations and Maintenance budget from the fund listed above. With the appropriation of this capital contribution from Fleet revenue, adequate funding for the purchase of these four vehicles is available in the approved FY2025 Fleet Services Fund Operations and Maintenance budget.
These new vehicles will be placed on a 7-year replacement schedule which is consistent with our other vehicles in this department. The building and rental inspection department will have an annual replacement cost of approximately $6,241.00 per vehicle. This Fleet replacement cost covers the future cost of replacing these vehicles.
Green Fleet Policy:
The Green Fleet Committee approved the purchase of these vehicles, and these vehicles are consistent with the Green Fleet Policy and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Carl Konopaska, Fleet & Facilities Unit Manager
Reviewed by: Marti Praschan, Interim Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase four vehicles for the City’s fleet;
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program and Lunghamer Ford, Owosso, MI, was the lowest responsive bidder under contract #MA240000001208 for these replacement vehicles;
Whereas, Lunghamer Ford complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Upon approval of the appropriation request from Fleet revenue, adequate funding for this purchase is available in the FY2025 Fleet Services Fund Operations and Maintenance budget;
RESOLVED, That City Council approve the issuance of a purchase order to Lunghamer Ford for the purchase of four Ford Mustang Mach-E’s at $39,463.00 each for a total of $157,852.00;
RESOLVED, That $157,852.00 be appropriated to the FY2025 Fleet Services Fund Operations and Maintenance expenditure budget with the source of revenue being listed as a capital contribution from the FY2025 Construction Fund expenditure budget; thereby, increasing both the revenue and expenditure budgets;
RESOLVED, That funds for the purchase of these four vehicles in the amount of $157,852.00 come from the FY2025 Fleet Services Fund Operations and Maintenance budget with funds to be available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.