Title
Resolution to Approve Street Closings for the Dexter-Ann Arbor Run on Sunday, August 15, 2021
Memorandum
The attached resolution is requesting approval to close various streets and provide other services to accommodate the annual Dexter-Ann Arbor running races sponsored by the Ann Arbor Track Club on Sunday, August 15, 2021. The races involve more than 5,000 participants and volunteers. Proceeds benefit the Hope Clinic and Karen’s Trail.
The race was ran virtually for 2020 due to the pandemic. The applicant had requested June 6, 2021 as their first choice but, based on current data, staff cannot recommend this date. The COVID safety plan is attached for your review. If the Michigan Department of Health and Human Services (MDHHS) does not significantly increase the allowable number of participants for external events prior to April 30, this will become a virtual run.
If permitted, the Races will require closing of the following streets and service parking lots on August 15, 2021:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Friday, August 13 until 4:00 P.M. on Saturday, August 14, 2021
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on August 15, 2021:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue
MDOT has given tentative approval for the M-14 off ramp closure to Southbound Main Street, however approval from the City is required prior to MDOT issuing a permit for the ramp closure.
All streets will open as soon as safely possible. Participants will be directed to sidewalks as the race nears its end. There will be no post-race activities as has been in the past.
The sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets, and will reimburse the City for all event expenses.
Official notification of the street closings will be provided through the City’s website, GovDelivery and the applicant’s use of press releases, runner websites and social media.
This event has been coordinated with all relevant City service areas for the purposes of traffic control and for the protection of the health and safety of the participants and the general public.
Staff
Prepared by: Debra Williams, Office Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The Ann Arbor Track Club has requested that the annual Dexter-Ann Arbor Run be held on Sunday, August 15, 2021 and use closed streets and a surface parking lot to facilitate the race and the race finish area;
Whereas, It has been requested that the following services be provided by the City with the closing of the following streets:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Friday, August 13 until 4:00 P.M. on Saturday, August 14, 2021
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on August 15, 2021:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue
Whereas, The Ann Arbor Track Club will file all necessary street closure and banner permits and will comply with all liability insurance and other requirements (including maintaining fire lanes);
Whereas, The Ann Arbor Track Club has agreed to pay the actual event costs for the Police supervision, Solid Waste services, and DDA services; and
Whereas, Official notification of the street closings will be provided through the City’s website, GovDelivery, and the applicant’s use of press releases, runner websites and social media;
RESOLVED, That City Council authorize the following for the 2021 Dexter Ann-Arbor Run all of the street closures and other provisions outlined in this resolution, with the closing of the following streets and surface parking lot:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Friday, August 13 until 4:00 P.M. on Saturday, August 14, 2021
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on August 15, 2021:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue