Title
Resolution to Award Purchase Orders for Utility Infrastructure Components to ETNA Supply ($167,883.28) and HD Supply ($163,913.76) Bid No. ITB-4283
Memorandum
Attached for your review and approval is a resolution to authorize the purchase of utility infrastructure components totaling $331,797.04 from ETNA Supply ($167,883.28) and HD Supply ($163,913.76) for the Field Operations Unit, Public Services Area.
City Staff prepared and posted, per City Policy, ITB-4283 for utility infrastructure components necessary for the maintenance and repair of the City's utilities infrastructure. The components are comprised of valves, brass saddles, various sizes of replacement pipe, fire hydrants, hydrant repair parts, service line connectors, main line connectors and accessories required to repair and maintain the water delivery system. The ITB was divided into fourteen groups, with each group distinguished by the type and size of the materials. ETNA Supply was determined to be the lowest responsible bidder for groups 4, 6, 9, 11 and 13 totaling $167,883.28. HD Supply was determined to be the lowest responsible bidder for groups 1, 2, 3, 5, 7, 8, 10, 12 and 14 totaling $163,913.76.
HD Supply ETNA Supply EJ USA
Group 1 $ 4,662.86 $ 7,955.00 $ 9,770.18
Group 2 $ 18,864.75 $ 35,690.00 $ 40,600.20
Group 3 $ 441.10 $ 692.00 $ 294.50
Group 4 $ 19,132.80 $ 18,820.30 $ 31,524.98
Group 5 $ 63,791.29 NO BID $ 63,872.57
Group 6 $ 4,123.00 $ 2,228.00 NO BID
Group 7 $ 27,507.41 $ 36,000.55 $ 47,540.53
Group 8 $ 4,135.85 $ 5,951.00 $ 9,620.52
Group 9 $ 34,525.53 $ 28,637.00 $ 25,333.34*
Group 10 $ 8,262.00 $ 10,863.50 $ 9,323.84
Group 11 $ 78,171.50 $ 77,589.98 $ 69,091.00*
Group 12 $ 18,921.50 $ 19,886.50 $ 19,320.50
Group 13 $ 41,488.00 $ 39,954.00 $ 42,365.75
Group 14 $ 17,327.00 $ 17,658.50 $ 17,692.50
*EJ USA did not bid all items in Groups 9 and 11
ETNA Supply received Contract Compliance approval on June 07, 2013. HD Supply received Contract Compliance approval on July 31, 2013.
Funds are available in the Public Services Area, Field Operations Service Unit, Water Supply Systems FY14 operating budget.
Staff
Prepared by: Matt Warba, Interim Field Operations Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Public Services Area, Field Operations Service Unit has available funds for these purchases in the approved FY14, Field Operations Unit, Water Supply System's operation and maintenance budget;
Whereas, ITB-4283 was posted on BidNet and three companies provided bids;
Whereas, The ITB was divided into fourteen groups with each company having the opportunity to bid on all fourteen groups;
Whereas, It was determined that ETNA Supply was the lowest responsible bidder for groups 4, 6, 9, 11 and 13 totaling $167,883.28 and HD Supply was the lowest responsible bidder for groups 1, 2, 3, 5, 7, 8, 10, 12 and 14 totaling $163,913.76; and
Whereas, ETNA Supply received Contract Compliance approval on June 7, 2013 and HD Supply received Contract Compliance approval on July 31, 2013;
RESOLVED, That City Council approve the purchase of utility infrastructure components from ETNA Supply in the amount of $167,883.28 and HD Supply in the amount of $163,913.76;
RESOLVED, That the City Administrator be authorized to issue purchase orders in the amount of $167,883.28 to ETNA Supply and $163,913.76 to HD Supply; and
RESOLVED, That City Council authorize the City Administrator to take necessary administrative action to implement this resolution.