Title
Resolution to Approve a Purchase Order to BSB Communications, Inc. to Purchase a One Year Support Agreement for the City’s Mitel Phone System ($83,253.72) (Sourcewell Contract# 120122-MBS)
Memorandum
Attached for your review and approval is a resolution authorizing the creation of a purchase order to BSB Communications, Inc. in the amount of $83,253.72 to purchase a one year support agreement for the City’s Mitel phone system. This purchase will provide the City with support and software upgrades to keep the Mitel phone system operational and up to date.
Budget/Fiscal Impact: This expenditure is planned and budgeted in the FY2026 Information Technology Fund budget. There are no additional funds being requested.
It is imperative to keep the support agreements up to date on the Mitel phone system to keep the system at a fully functional and supported level.
Staff
Prepared by: David Harris, Network Manager
Reviewed by: Joshua Baron, IT Director
Kim Hoenerhoff, Financial Analyst
Approved by: Milton Dohoney Jr, City Administrator
Body
Whereas, BSB Communications Inc is extending its pricing for the Mitel Assurance Support through Sourcewell Contract# 120122-MBS;
Whereas, BSB is ranked the #1 Mitel Dealer in Michigan and #12 in the US;
Whereas, Staying up to date on support and software upgrades for the Mitel phone system is crucial and necessary to keep the Mitel phone system operational for the daily operations and for the safety and security of the employees of the City of Ann Arbor;
Whereas, Funding for the Mitel phone system annual support is budgeted for and available in the approved FY 2026 Information Technology Fund budget; and
Whereas, BSB Communications Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That City Council approves a purchase order with BSB Communications, Inc. for the purchase of the annual support of the Mitel phone system, and related third party components in the amount of $83,253.72 to be expended without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.