Title
Resolution to Approve Amendment No. 5 to the License and Services Agreement with Tyler Technologies, Inc. ($794,355.99)
Memorandum
The City entered into a License and Services Agreement with Tyler Technologies, Inc. to provide an enterprise land management and permitting software (Energov) on July 3, 2019 (the “Agreement”).
Amendment No. 5 to the Agreement will extend the term of the Agreement by three (3) additional years and allow for additional licenses to be added as needed for new hires and expanded use throughout the City. Service hours are also needed to aid in the deployment of major updates and custom reports requested by staff.
Budget/Fiscal Impact: Funding is available for this amendment in the FY 2026 Information Technology Fund Budget.
The total estimated cost of $794,355.99 reflects the current annual cost plus an allowance for additional licenses and services each year. For FY 2026 the cost is $156,807.61 plus up to $100,000.00 for additional licenses and services. The FY 2027 cost is estimated to be $164,667.99 and the FY 2028 cost is estimated to be $172,880.39 plus up to $100,000.00 for additional licenses and services each fiscal year.
Staff
Prepared by: Kim Buselmeier, Financial Manager
Reviewed by: Josh Baron, Information Technology Director
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City entered into a License and Services Agreement with Tyler Technologies, Inc. to provide an enterprise land management and permitting software (Energov) on July 3, 2019 (the “Agreement”);
Whereas, Amendment No. 5 to the Agreement extends the duration for an additional three (3) years (the “Amendment”); and
Whereas, Funding is available in the FY 2026 Information Technology Fund expenditure budget for Amendment No. 5;
RESOLVED, That City Council approve Amendment No. 5 to the Agreement with Tyler Technologies, Inc. for $794,355.99, providing three additional years of enterprise land management and permitting software (Energov) licenses and related services;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Amendment after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution, including execution of related additional agreements necessary to effectuate the terms of the Agreement and termination of the Agreement per its terms, as needed.